Administration & Finance Manager

Job Description

Job Description

ADMINISTRATIVE & FINANCE MANAGER

Part-Time • Non-Exempt • Approximately 20-30 Hours per Week • Flexible Hybrid Schedule $36-$42 20-30 HRS PER HOUR • DOQ HYBRID 10% PER WEEK

MAKE AN IMPACT BEHIND THE SCENES

The West Stanislaus County Fire Protection District is seeking a highly organized, experienced professional to serve as its Administrative & Finance Manager. Under the general direction of the Fire Chief, this position coordinates the District's administrative, financial, accounting, human resources, benefits and records-management functions; serves as Clerk of the Board; and requires mandatory attendance at all regular and special Board meetings.

This is a key position supporting the Fire Chief, Board of Directors, Chief Officers and District personnel in a fast moving volunteer fire-service environment. The successful candidate must be comfortable working independently, protecting confidential information, managing competing deadlines and keeping critical District business moving.

WHAT YOU'LL DO

• Prepare correspondence, reports, policies, forms, notices, presentations and District records. • Serve as Clerk of the Board; coordinate Board agenda packets, staff reports, resolutions, financial reports and official meeting minutes; and attend all regular and special Board meetings. • Perform day-to-day bookkeeping, AP/AR, reconciliations, financial tracking and audit support. • Maintain payroll documentation, volunteer firefighter stipend records and confidential personnel files. • Support recruitment, onboarding, background/Live Scan documentation and training/certification records. • Prepare and track strike-team and emergency reimbursement documentation.

A STRONG CANDIDATE WILL

• Work independently with limited supervision and know when matters require Fire Chief direction. • Manage multiple projects, deadlines and interruptions while maintaining accuracy and professionalism. • Communicate clearly with Board members, volunteers, employees, vendors, auditors, attorneys, agencies and the public. • Be highly proficient with Microsoft Office and modern electronic records/document systems. • Bring strong bookkeeping, accounting, governmental administration or related professional experience. • Understand the importance of confidentiality, internal controls and audit-ready documentation.

QUALIFICATIONS

• BENEFITS • SELECTION PROCESS MINIMUM AND DESIRABLE QUALIFICATIONS • High school diploma or equivalent required. • Associate's or Bachelor's degree in accounting, finance, business administration, public administration, human resources or a related field is desirable. Directly related experience may substitute for higher education at District discretion. • Approximately three years of progressively responsible administrative, accounting, bookkeeping, & finance.

HIGHLY DESIRABLE EXPERIENCE

• California fire district, volunteer/combination fire department, special district, city, county or other public agency. • Cougar Mountain Accounting Software/comparable accounting software, and First Due RMS • Accounts payable/receivable, governmental budgeting, payroll, reconciliations and audit support. • Board agenda packets, meeting minutes, Brown Act procedures and public records. • Volunteer firefighter stipend programs and personnel administration. • Workers' compensation and public-agency benefits. • Cal OES/CFAA strike team and mutual-aid reimbursement. • Grant accounting, reimbursement and cost recovery.

TECHNOLOGY

Strong working knowledge of modern office technology is essential, including: • Microsoft Word, Excel and PowerPoint • Outlook, Teams, OneDrive, SharePoint and Forms • Adobe Acrobat and PDF tools • Accounting, payroll, banking and governmental reporting systems • Cloud storage, online purchasing, and videoconferencing, reports management systems

SCHEDULE

Part-Time position is normally scheduled for approximately 20-30 hours per week. Subject to Fire Chief approval and District operational needs, the employee may use a flexible hybrid schedule combining on-site and remote work. As Clerk of the Board, attendance at all regular and special Board meetings is mandatory.

COMPENSATION

Hourly range: $36.00-$42.00, depending on qualifications.

BENEFITS • 80 hours of paid vacation leave annually, subject to District policy and accrual/carryover rules. • 60 hours of paid Sick leave annually in accordance with District policy and applicable California requirements. • 10% employer-funded contribution to the Districts 401(a) plan, subject to plan/legal review. • Optional employee participation in a governmental 457(b) plan, if established and permitted. *Final compensation and benefits are subject to District approval, plan documents and applicable legal review

SELECTION & PRE-EMPLOYMENT PROCESS

The selection process may include evaluation of education, training and experience; application and résumé review; preliminary screening; one or more oral interviews; job-related exercises; and professional reference checks. Following a conditional offer, the successful candidate must satisfactorily complete applicable job-related pre employment requirements. These may include employment, education and professional-qualification verification; a background investigation; criminal-history review and/or Live Scan fingerprinting as authorized by law; driving-record review when applicable; and a job-related medical evaluation and fitness-for-duty clearance.

READY TO APPLY?

Download and complete the District employment application and submit it by mail, in person, or by email. • www.weststanfire.org • EMAIL completed and signed application to:or, • MAIL OR DELIVER TO: West Stanislaus County Fire Protection District 344 W. Las Palmas Avenue, P.O. Box 565, Patterson, CA 95363 • Questions

APPLICATIONS MUST BE RECEIVED BY OCTOBER 6, 2026 AT 5:00 P.M. Interviews are scheduled for the week of October 12, 2026.

Anticipated Date of Hire: November 1-15, 2026

WEST STANISLAUS COUNTY FIRE PROTECTION DISTRICT An Equal Opportunity Employer The District reserves the right to modify, accelerate, extend or discontinue any portion of the recruitment and selection process based on District needs and the qualifications of the applicant pool.