Service Parts Assistant/Admin- Mandarin Speaking

Published: 6/14/2022

Job Description

Position Summary

The Service Parts Assistant provides administrative and operational support to the Service Parts team. This role focuses on data entry, document maintenance, MRO purchasing support, reception/front-office assistance, and other daily administrative tasks to ensure smooth team operations.

Key Responsibilities

Perform data entry and maintain accurate service parts records, trackers, and documents.

Assist with SAP/system data updates and routine administrative maintenance.

Create and follow up on MRO purchase requests and purchase orders, including office, warehouse, and operational supplies.

Track MRO orders, deliveries, invoices, and receiving status.

Maintain files, reports, purchase records, and supporting documentation.

Provide reception and general office support, including greeting visitors, handling incoming calls, mail, and deliveries.

Assist with meeting coordination, scheduling, document preparation, and other administrative activities.

Support inventory counts, data verification, and basic inventory record updates as needed.

Coordinate with internal departments, vendors, and warehouse teams for routine requests and follow-up.

Support the daily operational and administrative tasks.

Perform other duties and special assignments as needed.

Preferred Qualifications (Preferred, but Not Required)

1 year of administrative, operations, purchasing, or office support experience preferred

Basic knowledge of Microsoft Excel, Word, Outlook, and other office applications

Strong attention to detail and data-entry accuracy

Good organizational, communication, and follow-up skills

Ability to manage multiple routine tasks and priorities

Bilingual in English and Mandarin

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