Job Description
Business Operation Coordinator
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Contract role
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Number of positions: 2
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Locations: If around San Jose CA (This will be Hybrid 2/3 days per week onsite)
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If in a driving range and in Outskirts of Bay Area (Occassional visit to office will be
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there- Once or twice per month)
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Payrate- $47/hr on W2
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About the team and the role:
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We are hiring a Business Operations Coordinator - Engineering Org Ops to support cross-functional planning, reporting, events/cadence and AI-enabled workflow improvements. You will help supervise headcount and budget, build clear status updates for leadership, and facilitate the deployment of AI tools across teams. This is a hands-on role suited for someone with operational experience who is eager to work with a wide range of partners, adapt to the evolving ways of working, and facilitate change across the organization.
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What you will accomplish:
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- Headcount and hiring support
- Lead employee hiring process. Support team members through the hiring process. Track health of hiring flow and unblock challenges to partner in building an extraordinary organization.
- Prepare weekly/monthly hiring summaries and assist with approvals by coordinating with HR, Finance, and Hiring Managers.
- Build dashboards and alerts to surface hiring pipeline status and capacity changes.
- Budget and expense tracking
- Monitor day-to-day team expenses against budget; flag variances and risks early.
- Support creation of automated expense trackers; use AI tools to identify anomalies and summarize insights.
- Provide counsel on budget asks within the organization.
- Events and cadence management
- Oversee onsite organizational events such as All Hands, workshops (for California remote only).
- Develop professional-grade slide presentations and documents for eBay's executive team and Board of Directors
- Resource and product planning coordination
- Assist in preparing data for resource planning and product portfolio reviews with the PMO organization and the central planning team.
- Help compile capacity models and demand forecasts; use AI to generate draft analyses and scenario summaries.
- Content Creation: Strong slide and document creation skills
- Onboarding process knowledge and execution.
- Onsite events planning & materials
- Executive presentations
- How-to-guides for repeatability.
- Training Programs
- Partner with dev leads within the organization to coordinate roll out of AI tools in the daily product development life cycle.
- Identify workflow improvements, propose AI-driven opportunities, and track outcomes; ensure adherence to privacy and responsible AI guidelines.
- Manager training programs; Ad hoc, based on organization and corporate needs.
- Operational excellence and documentation
- Identify and implement incremental process improvements; develop best practices.
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What you will bring:
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- 5+ years of work experience preferred.
- Prior experience in business operations, technical project management, program management, or operations working on product development life cycle.
- Track record of launching an end to end process including identifying roles & responsibilities, tools, training users to reporting on outcome.
- Experience hosting all-hands and other in person events at scale.
- Exposure to AI or automation in workflows (e.g., using copilots, building lightweight automations, summarizing data with AI).
- Strong attention to detail with basic data skills: maintaining trackers, building dashboards, and interpreting operational metrics.
- BS/BA degree required.
- Industry experience in commerce/ retail, consumer goods or internet services a plus
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