Brokerage Team Operations Coordinator

Job Description

We are seeking a highly organized, proactive, and detail-oriented Brokerage Team Operations Coordinator to support our commercial real estate brokerage team. This role is ideal for someone who enjoys managing multiple projects, thrives in a fast-paced environment, and wants to build a career in commercial real estate.

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• Coordinate with the marketing team to create and update property brochures, BOVs, email campaigns, social media content, open house invitations, and quarterly market reports.

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• Launch new property listings by organizing listing agreements, due diligence materials, signage, photography, and marketing assets.

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• Maintain property listings across CoStar, LoopNet, and other marketing platforms, ensuring all pricing, availability, photography, and property information remain accurate.

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• Prepare bi-weekly leasing activity reports for multiple property owners, including prospect updates, market feedback, and active negotiations.

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• Maintain the team’s CRM by tracking client contacts, lease expirations, property inquiries, active prospects, and completed transactions.

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• Review lease/sale documents for accuracy and maintain organized transaction files throughout the leasing and sales process.

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• Manage escrow timelines and transaction milestones to help ensure deadlines are met through closing.

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• Prepare booking forms and assist with transaction closeout upon completion of lease and sale transactions.

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• Confirm property availability and assist brokers with property searches and client requests.

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• Help coordinate broker open houses and other client-facing marketing events.

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• Support multiple brokers while helping manage an active portfolio of commercial properties.

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Qualifications

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• California Real Estate License preferred.

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• Highly organized with exceptional attention to detail.

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• Strong written and verbal communication skills.

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• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

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• Self-motivated, proactive, and able to work both independently and collaboratively.

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• Proficiency with Microsoft Office and Google Workspace.

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• Experience with CRM platforms is preferred.

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• Experience with CoStar, LoopNet, or commercial real estate is a plus, but not required.

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