Job Description
Project Administrator – Technology Transfer & CAPEX
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Location: Vacaville, CA
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Industry: Biotechnology / Pharmaceuticals / Life Sciences / Biomanufacturing
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About the Role
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A global life sciences organisation is seeking a Project Administrator to support Technology Transfer and CAPEX projects within a highly regulated biopharmaceutical manufacturing environment.
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The role focuses on Change Control management, project coordination, documentation, compliance and cross-functional delivery, working closely with Project Managers, Quality, Manufacturing, Engineering, Validation, Regulatory and Supply Chain teams.
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Key Responsibilities
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- Manage Change Controls throughout the full project lifecycle, from initiation through final closure.
- Coordinate action items, approvals and implementation activities to ensure projects remain on schedule.
- Monitor project timelines, identify risks and bottlenecks, and escalate issues proactively.
- Coordinate with cross-functional teams to support effective and compliant change implementation.
- Schedule and facilitate project meetings, prepare minutes and track actions through completion.
- Support project planning, status tracking, risk management and stakeholder coordination.
- Maintain accurate, complete and audit-ready project documentation.
- Prepare project status reports, milestone updates and stakeholder communications.
- Ensure project records and Change Controls comply with applicable SOPs and cGMP requirements.
- Support inspection readiness and regulatory compliance activities.
- Drive accountability across stakeholders to ensure project milestones and business objectives are achieved.
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Qualifications
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- Bachelor's degree in Life Sciences, Biotechnology, Engineering, Quality, Business Administration or a related field, or equivalent practical experience.
- 2+ years of experience in biotechnology, pharmaceutical, medical device or another cGMP-regulated manufacturing environment.
- Direct experience coordinating or managing Change Controls and Quality Systems.
- Experience with electronic Quality Management Systems (eQMS) and platforms such as Veeva, TrackWise, MasterControl or similar.
- Understanding of cGMP requirements, Change Control processes and regulated manufacturing environments.
- Strong project coordination, organisational and stakeholder management skills.
- Excellent written and verbal communication abilities.
- Ability to manage multiple projects and priorities while maintaining accuracy and compliance.
- Exceptional attention to detail and strong documentation discipline.
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Preferred Background
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- Quality Assurance / Quality Systems / Compliance
- Pharmaceutical or Biotech Manufacturing
- Engineering or Validation
- Technology Transfer
- Project Administration / Project Coordination
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Industry
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Biotechnology | Pharmaceuticals | Life Sciences | Biomanufacturing | Quality & Compliance | Technology Transfer | Project Management