Job Description
Job Description
We are seeking a detail-oriented Accounts Payable (AP) Specialist with at least 2+ years of full-cycle AP experience. This role will be responsible for managing the end-to-end accounts payable process, ensuring accuracy, timeliness, and compliance with internal controls. The ideal candidate has strong Excel skills and a foundational understanding of general ledger accounting.
Key Responsibilities
- Manage full-cycle accounts payable process, including invoice intake, coding, approval routing, and payment processing
- Perform 3-way matching of invoices, purchase orders, and receiving documents
- Review and verify invoices for accuracy, appropriate documentation, and proper approvals
- Prepare and process weekly payment runs (ACH, wire, checks)
- Maintain vendor records and respond to vendor inquiries in a timely manner
- Reconcile vendor statements and resolve discrepancies
- Assist with month-end close activities, including AP accruals and account reconciliations
- Support light general ledger activities, including journal entries and account analysis
- Utilize Excel (pivot tables, VLOOKUP) for data analysis, reporting, and reconciliations
- Ensure compliance with company policies and internal controls
Qualifications
- 2+ years of full-cycle accounts payable experience
- Strong experience with 3-way matching
- Proficiency in Microsoft Excel, including pivot tables and VLOOKUP
- Basic understanding of general ledger accounting and month-end close
- Experience with ERP systems (e.g., NetSuite, SAP, Oracle, or similar) preferred
- Strong attention to detail and organizational skills
- Ability to manage multiple priorities and meet deadlines