Job Description
Job Description
Job Title: Accounts Payable Specialist
Overview:
We are seeking a detail-oriented Accounts Payable Specialist to manage invoice processing, vendor payments, reconciliations, and AP records. This role will partner with internal departments and vendors to resolve discrepancies, support month-end close, and ensure accurate and timely payments while maintaining compliance with company policies and accounting standards.
Key Responsibilities:
- Process and code vendor invoices and expense reports accurately and timely.
- Match invoices to purchase orders and receiving documentation as applicable.
- Process payments via checks, ACH, wires, and other methods.
- Reconcile vendor statements and resolve discrepancies and payment issues.
- Maintain accurate vendor records and AP documentation.
- Monitor AP aging and ensure timely payment of obligations.
- Assist with month-end/year-end close, including accruals and reconciliations.
- Support audits and 1099 reporting.
- Generate AP reports and identify process improvement opportunities.
- Partner with vendors and internal teams to resolve AP issues.
- Maintain confidentiality and compliance with internal controls and accounting policies.
Qualifications:
- High School Diploma or equivalent required; Associate’s degree preferred.
- 2–5 years of Accounts Payable or related accounting experience.
- Experience processing high-volume invoices in a fast-paced environment.
- NetSuite experience highly desirable; ERP experience required.
- Proficiency in Microsoft Excel and Office Suite.
- Strong knowledge of AP processes and general accounting principles.
- Excellent attention to detail, organization, and problem-solving skills.
- Ability to manage multiple priorities and meet deadlines.
- Strong communication and cross-functional collaboration skills.
PAY TRANSPARENCY: The estimated annual pay range for this position is $55,000 - $75,000. Actual compensation will be determined by the hiring authority and may vary depending on qualifications and other factors relevant to the responsibilities of the role.
Application Process: We invite you to apply or submit a resume highlighting relevant experience and qualifications to careers@vivanttalent.com.
We look forward to connecting with you!