Job Description
Job DescriptionAccounts Payable Specialist
Location: South Berkeley, CA
Schedule: Full-Time - Onsite
About the Opportunity
We're seeking an experienced Accounts Payable Specialist to join a collaborative team supporting full-cycle AP operations. This role is ideal for someone who enjoys working in a fast-paced environment, managing invoice processing, vendor relationships, payment execution, and maintaining accurate financial records.
What You'll Do
Process and code invoices in Yardi PAYscan
Route invoices through approval workflows and resolve processing issues
Enter confidential invoices into Yardi Financial Manager
Review invoice workflows and address exceptions to ensure timely payment
Research and track missing invoices across assigned properties
Manage AP inboxes and respond to vendor and internal inquiries
Assist with check runs, ACH payments, and EFT transactions
Reconcile vendor statements and investigate outstanding balances
Follow up on credits, payment discrepancies, and outstanding vendor items
Maintain vendor records, including W-9s, remittance information, and supporting documentation
Support annual 1099 reporting and processing
Analyze AP data and assist with reporting and process improvement initiatives
Qualifications
Bachelor's degree in Accounting or related field preferred
Minimum of 2 years of Accounts Payable experience, or 5+ years of direct AP experience
Strong understanding of full-cycle Accounts Payable processes
Proficiency with Microsoft Excel, Outlook, and Word
Experience with Yardi, Yardi Voyager, or PAYscan preferred
Excellent organizational skills and attention to detail
Preferred Experience
High-volume invoice processing
Vendor reconciliations
ACH/EFT and check payment processing
W-9 and 1099 administration
Property management or real estate accounting environments
Advanced Excel skills, including Pivot Tables
Top Skills
Accounts Payable | Invoice Processing | Yardi PAYscan | Vendor Management | Vendor Reconciliations | Excel | ACH/EFT Payments
Job Type & Location
This is a Contract position based out of Berkeley, CA.
Pay and Benefits
The pay range for this position is $28.00 - $33.00/hr.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)
Job Type & Location
This is a Contract position based out of Berkeley, CA.
Application Deadline
This position is anticipated to close on Nov 6, 2026.
Workplace Type
This is a fully onsite position in Berkeley,CA.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.