Job Description
Position: Office Administrator – Night Shift
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Pay Rate: $25.00–$26.00/hour
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Location: Oakdale, CA
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Schedule: Sunday–Thursday | 6:00 PM–4:00 AM
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Must be flexible to work up to 12-hour shifts when additional coverage is needed.
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Position Summary
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We are seeking a highly dependable and detail-oriented Office Administrator to support overnight administrative, order processing, and cash reconciliation operations. This position plays a critical role in ensuring daily paperwork, customer invoices, driver documentation, and payments are processed accurately and on time.
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Duties and Responsibilities
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- Check in driver bags as they are received and verify all required documentation is included.
- Confirm all invoices are accounted for and properly signed when required.
- Reconcile daily payments, including cash and checks.
- Accurately handle, count, document, and account for large sums of cash.
- Investigate discrepancies and resolve or escalate issues as necessary.
- Process and invoice customer orders accurately.
- Prepare delivery paperwork, driver packets, and supporting documentation.
- Ensure paperwork is complete and ready for drivers beginning their shifts between 3:00 AM and 6:00 AM.
- Maintain accurate records and organized documentation.
- Answer incoming phone calls and provide professional customer service.
- Assist customers and sales representatives with questions and requests.
- Process will-call orders and coordinate customer pickups.
- Perform data entry and update information within company systems.
- Provide general administrative and office support as needed.
- Maintain confidentiality and follow established cash-handling and company procedures.
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Qualifications
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- Previous cash-handling experience required.
- Experience handling and reconciling large sums of cash strongly preferred.
- Strong attention to detail and a high degree of accuracy.
- Excellent organizational, analytical, and problem-solving skills.
- Proficiency with Microsoft Office required.
- Strong computer and data-entry skills.
- Ability to quickly learn new software and computer systems.
- Ability to work independently with minimal supervision.
- Ability to manage multiple priorities in a fast-paced environment.
- Strong verbal and written communication skills.
- Previous customer service or administrative experience preferred.
- Bilingual English/Spanish preferred.
- Dependable and committed to working overnight hours.
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