Job Description
AMI is seeking an experienced Travel Director / On-Site Meeting Manager to support meetings and events in San Diego, California on a freelance/project basis.
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This is a hands-on, client-facing role responsible for helping ensure the meeting runs smoothly from attendee arrival through departure. The Travel Director works closely with the meeting planner, client, hotel, transportation providers, and event vendors throughout the program.
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Responsibilities
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- Maximize client and attendee satisfaction through consistent, professional on-site customer service
- Support the Meeting Planner with all on-site meeting and event management needs
- Manage the registration desk, including name badge printing and attendee management
- Manage the banquet event order and food & beverage logistics
- Review accommodation lists and manage attendee hotel check-ins and check-outs
- Coordinate and manage ground transportation
- Handle on-site printing and maintain appropriate signage, collateral, and meeting materials
- Develop and maintain strong relationships with the client, attendees, hotel, and event partners
- Support event production, including A/V, exhibit/expo areas, and breakout session management
- Respond to on-site requests and troubleshoot issues as they arise
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Qualifications
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- 3+ years of on-site meeting support experience, specifically with HCP (Healthcare Professional) attendees
- Previous experience as a Travel Director, On-Site Meeting Manager, or MICE professional
- Strong understanding of on-site meeting and event logistics
- Professional industry references
- Professional Resume
- Must be comfortable completing a video conference interview
- Based in San Diego or surrounding area
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This is a freelance, project-based contract opportunity designed for Travel Directors who are interested in taking on additional meeting assignments.
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Contractors should be reliable, professional, client-focused, and comfortable stepping into different meeting environments and working with different teams and clients. Assignments may vary by event, location, schedule.
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If you have the required pharmaceutical meeting experience and are interested in working with AMI on a freelance/project basis, please reach out with your resume and relevant experience.