Wild & Scenic Film Festival On Tour Coordinator

Job Description

Job DescriptionSalary: $27- $30 Hourly, DOE

TITLE: Wild & Scenic Film FestivalOnTour Coordinator

TYPE: Full-time:40 hours/week, non-exempt,regularemployee

LOCATION: Nevada City, CA

REPORTSTO: On Tour Manager

COMPENSATION: $27- $30 Hourly, DOE

WereHiring: Film FestivalOnTour Coordinator

The Wild & Scenic Film FestivalOnTourproduced bySouthYuba River Citizens Leagueis looking for a dynamic, detail-driven coordinator to help bring environmental storytelling to life in communities around the world.Each year, we partner with 100+ organizations to deliver turnkey film events that inspire action, build community, and drive real impact. This role sits at the center of it allsupporting partners, managing operations, and ensuring every event runs seamlessly from behind the scenes.

WhatYoullDo

Youllbe the engine that keeps On Tour movingbalancinglogistics, relationships, and systems in a fast-paced, mission-driven environment.

• Drive operations: Coordinate eventlogistics, manage materials, oversee shipping, and keep timelines and deliverables on track

• Manage systems: Keep everything organized and flowing across platforms like HubSpot, Google Maps, and Vimeo

• Create & communicate: Build marketing materials, update event pages, andtracksocial postsacross digital channels using tools like Canva

• Keep things running smoothly: Handle the details that mattertrackinganalytics tomaintainingresources and templates

• Spread the word:
  Assist the On Tour Managerand FestivalDirector toidentifynew hosts interested ininspiring their communities and generating revenue by hosting WSFF On Tour events.
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Why This Role Matters

This is more than coordinationitsabout helping powerful stories reach audiences everywhere, supporting grassroots organizations, and being part of a network creating real environmental change.

BenefitOfferings

SYRCLs full-time regular employees are eligible for:

• health/dental/vision insurance benefits (100% employer paid, addonsavailable at employee cost)

• 10 paid holidaysannually

• 8 hours of Volunteer Time Off

• 5 sick days each year

• Personal Time Off (PTO) of14 daysPTO each year (accruedper pay period based on 26 pay periods per year).

• 401K plan, presentlysetwith a 2% employer match which is fully vested after three years.

SYRCL is an Equal Opportunity Employer.

Full Job Description:

Film FestivalOnTour Coordinator

Position Overview

The Wild & Scenic Film FestivalOnTour program, produced bySouthYuba River Citizens League, partners with organizations around the world to deliver turnkey film events that drive fundraising, membership, and environmental engagement.The On Tour Coordinator is a highly organized, proactive team member who managesinternal systems, andmaintainsprogram quality across 100+ annual events. This role is ideal for someone who thrives in a fast-paced environment, enjoys balancinglogisticswith relationship-building, and can manage multiple priorities with precision.

Core Responsibilities

In-House Operations

• Coordinate alllogisticsfor assigned events, including timelines, materials, and deliverables

• Manage event kit production and shipping, including return tracking

• Maintain and update marketing collateral, program materials, and internal resources

• Track sponsor swag inventory and support fulfillment needs

• Monitor resource use data and ensure all digital assetsremainup to date

Outreach & Partner Support

• Identifyopportunities to enhance host events and increase engagementwith their audience

• Research and develop new host leads and expansion opportunities

• Collaborate with marketing to amplify partner events and social presence

Administrative & Creative Support

• Design promotional assets, one-sheets, and graphics

• Build and update templates, communications, and seasonal materials

• Maintain digital asset organization (logos, images, URLs)

• Support social media coordination and host engagement channels

Qualifications

• Bachelors Degree or substantial work experience in similar rolesrequired.

• Detail-oriented with superior customer service, sales experience, event production experience, excellent phone manners, and organizational skills.

• Demonstrates initiative, is conscientious, accountable, and provides follow-through on areas of responsibility.

• Excellent verbal communication and writing skills.

• Experience working in a high-energy office setting; non-profit work experiencea plus.

• Ability to work cooperatively with staff and volunteers.

• Requiredcomputer skills:Microsoft Office,Adobe Creative Cloud, Canva

Physical Requirements

• Able to work on a computer for up to 8 hours a day and sit at a desk for extended periods; to read a computer screen and manual dexterity tooperatea keyboard.

• Able to speak clearly on the phone and in person and be understood by others.

• Able to occasionally lift objects weighing up to 30-40 pounds.