Administrative Coordinator - Escrow Experience REQUIRED

Published: 6/14/2022

Job Description

We are seeking a highly organized and detail-oriented Administrative Office Coordinator to support the daily operations of a busy retail office in Sacramento. The ideal candidate will have strong administrative, organizational, and communication skills, along with the ability to coordinate multiple tasks, projects, and deadlines.

In addition to general office administration, this position will assist with escrow opening and closing processes, project and team coordination, basic report preparation, and coordinating manufactured home deliveries and contractor scheduling. Experience in housing, construction, or real estate-related operations is beneficial but not required. Candidates who are proactive, dependable, and willing to learn are encouraged to apply.

Key Responsibilities

Provide general administrative and office support to ensure smooth daily operations.
Assist with escrow opening and closing processes, including related documentation and administrative coordination.
Coordinate schedules, appointments, and communications between internal departments, customers, vendors, and contractors.
Assist with coordinating manufactured home deliveries and scheduling setup contractors.
Help facilitate projects from the home delivery stage through contractor setup and final project completion.
Coordinate project activities and communicate updates with team members and other involved parties.
Track project timelines, follow up on outstanding tasks, and help ensure deadlines are met.
Prepare basic reports, maintain spreadsheets, and organize operational information.
Maintain accurate records, documentation, files, and administrative reports.
Answer incoming calls, respond to emails, and direct inquiries to the appropriate personnel.
Assist with data entry, document preparation, and other administrative tasks as needed.
Support management with day-to-day operational needs and special projects.

Qualifications

Previous experience in an administrative, office coordination, or office support role preferred.
Experience with escrow opening and closing processes is a plus.
Strong organizational skills and the ability to manage multiple priorities simultaneously.
Excellent verbal and written communication skills.
Proficiency with Microsoft Office, email, spreadsheets, and general computer applications.
Ability to prepare basic reports and maintain accurate documentation.
Strong attention to detail and follow-through.
Ability to coordinate schedules, communicate with multiple parties, and monitor project deadlines.
Self-motivated, dependable, and able to work independently as well as part of a team.
Background in housing, construction, real estate, or manufactured housing is beneficial.
Bilingual in Spanish is a plus but not required.
Willingness to learn the processes involved in coordinating home deliveries, contractor setup, escrow procedures, and project completion.

Position Details

Location: Sacramento, CA
Schedule: Full-time
Employment Type: Temporary assignment with potential for hire.
Pay Rate: $20.00 per hour

Ideal Candidate

The ideal candidate is a proactive, detail-oriented administrative professional who enjoys keeping office operations and projects organized. Someone with experience in escrow administration, housing, construction, or real estate coordination would be especially beneficial. Strong communication, multitasking, and follow-through skills are essential, along with the ability to work with customers, vendors, contractors, and internal teams to help move projects forward. Spanish bilingual skills are a plus, but not required.