Accounts Payable Specialist
Job Description
Job Description
We are looking for an Accounts Payable Specialist to support day-to-day payment operations for a retail organization in Torrance, California. This part-time Contract position is ideal for someone who brings strong attention to detail, solid accounting knowledge, and the ability to keep invoice and payment activity accurate and on schedule. In this role, you will help maintain efficient accounts payable processes, collaborate with internal teams and vendors, and contribute to a high-volume finance environment with a strong focus on accuracy and service.
Responsibilities:
• Review invoice details and general ledger coding for accuracy before processing them through the accounts payable workflow.
• Monitor invoices in the automation system to confirm they are properly captured, matched, and routed for approval, and resolve exceptions when issues arise.
• Perform regular vendor statement reconciliations and investigate discrepancies to maintain accurate account balances.
• Prepare weekly payment activity, including wire transfers, ACH transactions, check runs, direct debits, and credit card-related payments.
• Examine and approve applicable non-inventory purchase orders within the designated company system in accordance with internal controls.
• Respond to questions from vendors and internal business partners with timely, attentive, and solution-oriented support.
• Follow established company procedures, accounting practices, and workplace safety expectations while handling daily responsibilities.
• Assist with other accounts payable and administrative tasks as assigned to support departmental priorities.
• Associate degree or equivalent practical experience in accounting, finance, or a related business function.
• At least 1–2 years of hands-on experience in accounts payable or a closely related accounting role.
• Working knowledge of accounting platforms and invoice processing systems in a detail-focused environment.
• Proficiency with Microsoft Excel, Medius, and Microsoft Dynamics 365.
• Strong numerical aptitude with the ability to analyze discrepancies and solve payment or coding issues efficiently.
• Clear written and verbal communication skills, with the ability to work effectively with employees and vendors.
• Ability to manage multiple priorities in a fast-paced setting and complete assignments within established deadlines.
• Flexibility to work additional hours, including evenings or weekends when business needs require it.