Sales Administrative Assistant

Job Description

Job Description

Pay Range: $22- $28 per hour - DOE

Position Summary

All Access Staging & Productions, Inc. is seeking an organized, detail-oriented, and proactive Sales Administrative Assistant to support our sales team. This position is responsible for assisting with quotes, processing and reviewing sales and rental orders, maintaining accurate customer and job records, tracking documentation, and coordinating information between the sales team, clients, and internal departments.

The ideal candidate will have strong communication and organizational skills, the ability to manage multiple priorities, and the flexibility to work in a fast-paced, deadline-driven production environment. Attention to detail, accuracy, and the ability to follow established procedures are essential to this role.

This is a non-exempt, hourly position. Eligible employees may participate in company benefit programs, subject to applicable eligibility requirements and plan terms.

Essential Duties and Responsibilities

• Follow established company policies, standard operating procedures, and applicable safety requirements.
• Assist Sales Account Executives with preparing, updating, and maintaining quotes, orders, and related documentation.
• Enter, review, and maintain accurate sales and rental information in company software systems.
• Coordinate communication between the sales team, clients, and internal departments to ensure order details and requirements are communicated accurately and promptly.
• Respond to telephone calls and email inquiries in a professional and timely manner.
• Maintain customer records, account notes, contact information, and job documentation.
• Track order status, logistics, and required paperwork for active jobs to support timely and accurate execution.
• Review sales and rental entries for accuracy, completeness, and discrepancies, and report findings to the Sales Manager as requested.
• Prepare routine reports and assist with daily, weekly, and monthly sales tracking and analysis.
• Perform general administrative and clerical duties, including filing, copying, scanning, and mailing documents.
• Handle confidential customer, company, and business information appropriately.
• Assist with additional sales and administrative tasks as needed to support department operations.