Job Description
Title: Facilities Specialist - Level 1
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Hours: M F 8am - 5pm
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Duration: 5 Weeks (Coverage, looking for perm, etc.)
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Job Family:
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- Property & Facilities Management
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Overview of Work Environment/Client Nuances:
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Team Overview:
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- Candidate will be working with a team
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Resource's typical working day:
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- Hand on support for mail room and events
- Moving furniture
- Managing a calendar
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Must Have Skills:
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- Safety minded
- Multi-tasking
- Hand tool experience
- Furniture breakdown
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Nice to have skills:
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- Advance hand tool knowledge
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Soft Skills:
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- Works well with others
- Able to take direction
- Excellent verbal and written communication skills
- Excellent customer service skills
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Years of Experience:
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- 1-2 years
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Education:
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- High School Diploma or GED
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About the Role:
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As a Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete.
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This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.
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What You’ll Do:
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- Work with landlords, tenants, and service providers to make sure they implement and recognize all procedures, policies, and reporting formats.
- Acknowledge all client inquiries and collect work orders.
- Collect information reports to find out performance and progress status.
- File work orders, proposals, department files, and other paperwork submitted by vendors.
- Monitor activities that happen outside the building, such as proper waste disposal and recycling.
- Follow instructions, short correspondence, and memos and ask clarifying questions.
- Respond to common inquiries or complaints from clients, co-workers, and supervisors.
- Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
- Impact through clearly defined duties, methods, and tasks are described in detail.
- Deliver own output by following defined procedures and processes under close supervision and guidance.
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What You’ll Need:
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- High School Diploma or GED with up to 2 years of job-related experience.
- Ability to follow basic work routines and standards in the application of work.
- Communication skills to exchange straightforward information.
- Strong organizational skills with an inquisitive mindset.
- Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.
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