Job Description
Job Description
We are seeking an experienced, detail-oriented Payroll & Accounting Specialist to join a growing manufacturing organization in City of Industry, California.
This role combines full-cycle, multi-state payroll administration with general accounting and financial reporting responsibilities. The ideal candidate will have a strong understanding of payroll compliance, accounting processes, and financial systems, along with exceptional accuracy and organizational skills.
Key Responsibilities Payroll Administration
- Manage full-cycle, biweekly payroll processing across multiple locations and states.
- Review timecards, attendance records, employee information, and payroll adjustments.
- Process manual checks, off-cycle payments, garnishments, tax levies, and benefit deductions.
- Ensure compliance with federal, state, and local payroll regulations.
- Reconcile payroll reports and prepare payroll-related journal entries.
- Coordinate payroll tax filings, W-2 processing, and year-end reconciliations.
- Maintain accurate payroll records within payroll, HRIS, and ERP systems.
- Investigate and resolve payroll discrepancies.
Accounting & Financial Support
- Assist with general ledger maintenance, account reconciliations, and journal entries.
- Support accounts payable and accounts receivable operations.
- Participate in month-end closing and financial reporting.
- Assist with preparation and review of profit and loss statements.
- Support budgeting, financial analysis, and management reporting.
- Research and resolve accounting discrepancies.
- Collaborate with Finance, HR, and Operations to maintain accurate financial records.
Required Qualifications
- High school diploma or equivalent.
- Minimum of 3 years of relevant payroll and accounting experience.
- Experience processing multi-state payroll.
- Knowledge of federal and California payroll laws and wage and hour regulations.
- Understanding of general ledger accounting, reconciliations, and journal entries.
- Experience with payroll software, HRIS, and ERP systems.
- Proficiency in Microsoft Excel.
- Strong analytical, organizational, and problem-solving skills.
- Ability to maintain confidentiality and meet strict payroll deadlines.
Preferred Qualifications
- Experience in manufacturing or industrial environments.
- Familiarity with accounts payable, accounts receivable, and month-end closing.
- Experience supporting payroll audits, tax reporting, and financial analysis.