Job Description
Job Description
Executive Assistant | Menlo Park, CA | $100,000–$120,000 Base + Bonus
Our client, a prestigious and highly regarded firm in Menlo Park, is seeking a polished, proactive, and highly organized Executive Assistant to support 2–3 Partners. This is an excellent opportunity for an ambitious, career-minded professional looking to build a long-term career in executive support within a high-performing organization. The role is ideal for someone who thrives in a fast-paced environment, takes pride in being dependable and detail-oriented, and enjoys working as part of a close-knit, collaborative team.
The ideal candidate is driven, adaptable, and team-oriented, with a strong sense of ownership and the ability to manage competing priorities while maintaining a high level of professionalism. This is a demanding environment where dedication, responsiveness, and a strong work ethic are essential. The firm offers a supportive team culture and opportunities for continued growth within the Executive Assistant function, including expanded responsibilities and advancement over time.
What You’ll Do
- Provide administrative and executive support to 2–3 Partners, helping manage daily schedules, priorities, and operational needs.
- Manage calendars and coordinate meetings, proactively identifying scheduling conflicts and ensuring commitments are organized efficiently.
- Serve as a reliable point of contact for internal and external stakeholders, communicating professionally and responding to requests in a timely manner.
- Coordinate meeting logistics, prepare materials, and assist with correspondence and other administrative tasks as needed.
- Anticipate the Partners’ needs and stay ahead of upcoming commitments to ensure smooth day-to-day operations.
- Maintain organized records, track follow-ups, and ensure administrative responsibilities are completed accurately and on time.
- Handle confidential information with discretion, sound judgment, and professionalism.
- Collaborate closely with the broader administrative team to support shared priorities and ensure seamless coverage when needed.
- Adapt to shifting priorities and urgent requests while maintaining composure and attention to detail.
- Take initiative, identify opportunities to improve administrative processes, and contribute to the team's overall effectiveness.
What We’re Looking For
- 1–3 years of corporate, office, Administrative Assistant, or related professional experience; exceptional candidates with at least one year of experience are encouraged to apply.
- Bachelor’s degree required
- Prior calendar management and scheduling experience is required.
- Strong organizational skills and exceptional attention to detail, with the ability to manage multiple priorities in a busy environment.
- Excellent written and verbal communication skills and a polished, professional demeanor.
- Proactive, resourceful, and driven, with the ability to anticipate needs and take initiative.
- Strong interpersonal skills and a collaborative mindset, with the ability to build positive working relationships across a close-knit team.
- Adaptability and composure when handling competing demands, shifting priorities, and time-sensitive requests.
- A strong work ethic and willingness to go above and beyond to support the Partners and broader team.
- Comfortable with consistent overtime and a demanding work environment.
- Open to candidates from a variety of industries who demonstrate strong administrative fundamentals, professionalism, and a desire to grow within executive support.
Schedule & Location
- Full-time, fully onsite in Menlo Park, CA.
- Monday–Friday, 8:00 AM–6:00 PM.
- Consistent overtime as needed; candidates must be comfortable with extended hours and the demands of a fast-paced environment.
Compensation & Benefits
- $100,000–$120,000 base salary, depending on experience.
- Performance bonus.
- Comprehensive benefits package.
- Opportunities for professional growth, expanded responsibilities, and advancement within the Executive Assistant function.
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