Clinical Operations Nurse, HYBRID

Job Description

Job Description

Position Summary

We are seeking an experienced and highly organized Clinical Operations Nurse to support the Chief Medical Officer and oversee the daily clinical operations of a growing MedSpa practice. This role combines hands-on nursing expertise, operational management, regulatory compliance, and clinical program coordination. The Clinical Operations Nurse serves as a key liaison between providers, patients, clinical staff, and administrative teams to ensure exceptional patient care, operational excellence, and adherence to all regulatory and safety standards.

The ideal candidate is a licensed Registered Nurse with experience in aesthetic medicine, cosmetic procedures, wellness services, and clinical operations management.

Essential Responsibilities

Clinical Operations Management

• Oversee daily clinical operations to ensure efficient patient flow and exceptional patient experiences.
• Coordinate provider schedules, treatment room utilization, and staffing coverage.
• Monitor clinical productivity, patient throughput, and operational metrics.
• Develop and implement workflow improvements to enhance efficiency and patient satisfaction.
• Assist in launching new treatments, services, and clinical programs.

Chief Medical Officer Support

• Act as the primary operational support partner to the CMO.
• Support implementation of the CMO's clinical policies and medical standards while recognizing that medical judgment, approval of clinical protocols, and physician-level clinical decisions remain under the authority of the CMO or other appropriately authorized physician.
• Coordinate physician, nurse practitioner, and nursing schedules.
• Assist with the development and implementation of clinical protocols, treatment guidelines, standing orders, and quality initiatives as approved by the CMO or other appropriately authorized physician.
• Prepare reports, documentation, and presentations for leadership meetings.
• Track and coordinate provider credentialing, professional licensing, required certifications, continuing education, and expiration dates, and notify the CMO and appropriate administrative personnel of deficiencies or upcoming expirations.
• Assist with vendor evaluations, clinical product reviews, and treatment program development.

Clinical Oversight & Patient Care

• Perform nursing assessments and patient consultations as permitted by state regulations.
• Support aesthetic procedures including injectables, laser treatments, wellness therapies, and regenerative medicine services.
• Provide patient education regarding treatment plans, pre-treatment preparation, and post-procedure care.
• Respond to patient questions and escalated clinical concerns.
• Conduct follow-up communications and monitor patient outcomes.

Quality Assurance & Compliance

• Support and monitor clinical compliance with applicable nursing regulations, OSHA requirements, HIPAA policies, infection-control standards, Medical Board requirements, and other applicable clinical policies, and promptly escalate identified deficiencies or potential compliance concerns to the CMO and/or designated compliance personnel.
• Monitor clinical staff adherence to applicable scope-of-practice requirements, approved clinical protocols, standing orders, and supervision requirements, and escalate identified concerns to the CMO.
• Maintain and update clinical policies and procedures.
• Conduct routine chart audits and quality reviews.
• Monitor documentation accuracy and treatment consent compliance.
• Investigate and report clinical incidents, adverse events, and patient complaints.
• Promptly escalate significant adverse events, unexpected clinical outcomes, medication errors, patient safety concerns, scope-of-practice concerns, regulatory issues, and material deviations from approved clinical protocols to the CMO.
• Ensure all required staff training and compliance documentation remain current.

Staff Leadership & Training

• Assist with onboarding and training of clinical staff.
• Coach employees on treatment protocols, patient service standards, and clinical best practices consistent with CMO-approved protocols and applicable scope-of-practice requirements.
• Coordinate competency assessments and annual clinical skills reviews.
• Support a culture of safety, professionalism, and continuous improvement.

Inventory & Vendor Management

• Manage medical and aesthetic inventory levels.
• Monitor product usage, waste, and supply expenditures.
• Coordinate with pharmaceutical, device, and skincare vendors.
• Ensure proper storage, handling, and documentation of medications and medical supplies.

Patient Experience Management

• Review patient feedback and implement service improvements.
• Resolve escalated patient concerns in a professional and timely manner.
• Develop patient education materials and treatment resources.
• Support retention initiatives and continuity-of-care programs.

Qualifications

Required

• Active Registered Nurse (RN) license in good standing.
• Bachelor of Science in Nursing (BSN) preferred.
• Minimum 3-5 years of clinical nursing experience.
• Minimum 2 years of experience in aesthetic medicine, cosmetic preferred in dermatology, plastic surgery, wellness medicine, or MedSpa operations.
• Strong knowledge of HIPAA, OSHA, infection prevention, and healthcare regulations.
• Excellent organizational, multitasking, and project management skills.
• Proficiency in electronic medical records (EMR), Microsoft Office, and practice management systems.
• Exceptional interpersonal and communication skills.

Preferred

• Certified Aesthetic Nurse Specialist (CANS) or similar aesthetic certification.
• Experience supporting a Medical Director or Chief Medical Officer.
• Experience with injectables, laser platforms, hormone optimization programs, IV therapy, weight management, or regenerative medicine services.
• Multi-location practice management experience.
• Quality assurance and accreditation experience.

\nCompany Description

Alpha BioMed Labs is an Irvine, California-based contract manufacturer that supplies 100% USA-made, research-grade peptides and chemicals. Serving licensed healthcare professionals and qualified institutions nationwide, they guarantee 99%+ purity through rigorous third-party HPLC/MS testing.

Company Description

Alpha BioMed Labs is an Irvine, California-based contract manufacturer that supplies 100% USA-made, research-grade peptides and chemicals. Serving licensed healthcare professionals and qualified institutions nationwide, they guarantee 99%+ purity through rigorous third-party HPLC/MS testing.