Job Description
Job DescriptionDescription:
Company Overview
Alpha Aesthetics Partners partners with top medical aesthetics practices nationwide, providing shared services support across finance, operations, marketing, and people functions. Our model enables clinics to scale efficiently while maintaining strong financial controls and operational discipline.
Position Summary
The Accounts Payable Coordinator manages and oversees payables-related processes and communications, ensuring accuracy, policy compliance, and strong vendor relationships. This role supports invoice review, recurring services tracking, corporate credit card administration, reconciliations, and month-end close activities while serving as a key point of coordination within the accounting function.
Job Responsibilities
- Review and assist with invoice processing to ensure accuracy and proper approvals
- Assist with month and year-end closing activities including accruals, reporting, and 1099s
- Oversee corporate credit card coding and communicate directly with cardholders
- Record autopay transactions through ERP bank activity
- Create and maintain internal trackers for recurring services (e.g., utilities)
- Lead month-end statement reconciliations and resolve discrepancies
- Respond to inquiries from vendors, field teams, and internal departments
- Fulfill ad-hoc requests for AP data and purchasing history
- Coordinate new vendor setup and transitions during M&A integrations
- Manage AP communications across multiple platforms and inboxes
- Assist with month-end close, accruals, and AP reporting
- Ensure adherence to company financial policies and internal controls
- Maintain organized digital AP records in compliance with audit standards
- Support implementation and optimization of AP automation tools
- Provide guidance on coding and policy adherence to AP team members
- Partner with Purchasing, FP&A, and other departments
- Participate in process improvement initiatives
- Perform additional accounting duties as assigned
Requirements:
Skills and Qualifications
Required
- 3+ years of experience in accounts payable or general accounting
- Proficiency in Microsoft Excel and ERP/accounting systems
- Strong analytical, problem-solving, and organizational skills
- Ability to work independently and manage competing priorities
- Experience supporting multi-entity or multi-location organizations
Preferred
- Associate’s or Bachelor’s degree in Accounting, Finance, or related field
- Experience with Sage Intacct, Coupa, Bill.com, or similar systems
- Healthcare industry experience
Work Environment
- Fully remote position
- Regular use of department and company chat tools
- Occasional mandatory audio and video meetings
- Full-time schedule with occasional overtime during close periods
Equal Employment Opportunity
Alpha Aesthetics Partners is committed to equal employment opportunity and does not discriminate on the basis of race, color, religion, sex, age, disability, veteran status, sexual orientation, gender identity, or any other protected characteristic.