Job Description
Administrative Assistant — San Diego, CA
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Full-time | Monday–Friday | 8:30am–5:00pm
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Office-based | Permanent position
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Keep the Office Organised and Running Smoothly
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Behind a well-run office is someone who keeps information organised, follows up on outstanding tasks, and makes sure the day-to-day details are taken care of. We're looking for an Administrative Assistant in San Diego, CA to provide practical support across office operations, maintain accurate records, and help the wider team stay organised.
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This role is ideal for someone who enjoys variety in their working day, communicates professionally, and takes pride in getting things right. You'll help coordinate schedules, prepare documents, manage routine requests, and ensure colleagues have the information and resources they need.
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Your Day-to-Day Responsibilities
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- Maintain digital and paper records, ensuring documents are organised and easy to retrieve.
- Prepare, format, and update reports, letters, spreadsheets, and other office documents.
- Manage calendars, arrange meetings, and coordinate appointments when required.
- Monitor office emails and direct enquiries to the appropriate team members.
- Assist with data entry and keep internal databases and tracking systems up to date.
- Organise meeting materials, take notes, and follow up on assigned actions.
- Support the processing of forms, invoices, correspondence, and routine paperwork.
- Help coordinate office supplies and communicate replenishment requirements.
- Check documents for missing information, inconsistencies, and basic errors.
- Assist with onboarding paperwork and maintain relevant administrative files.
- Provide general support with office projects and daily operational tasks.
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Skills and Experience
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We're looking for a reliable, approachable person who can manage competing priorities without losing attention to detail.
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- Strong organisational and time-management skills.
- Clear written and verbal communication.
- Good attention to detail and accurate record-keeping habits.
- Comfortable using Microsoft Office or similar tools, including spreadsheets and email.
- Ability to prioritise tasks and meet deadlines.
- Professional approach to handling confidential business information.
- Willingness to learn new systems and follow established procedures.
- Previous experience in administration, office support, reception, or data entry is beneficial.
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If you're organised, dependable, and ready to help a busy office operate efficiently, we'd like to hear from you.
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Apply today to be considered for the Administrative Assistant position in San Diego, CA.
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We are an equal opportunity employer and consider qualified applicants in accordance with applicable law.