Job Description
Job Description
We are seeking an experienced and detail-oriented Payroll Coordinator to join our internal team. This position is responsible for processing high-volume payroll for employees assigned to multiple clients, each with different schedules, pay rates, timekeeping requirements, and billing procedures.
The ideal candidate is organized, accurate, comfortable working under strict deadlines, and knowledgeable in handling payroll for a high employee headcount.
Key Responsibilities
- Process weekly payroll for a high volume of employees across multiple client accounts
- Review, verify, and enter employee hours from timecards and electronic timekeeping systems
- Confirm regular hours, overtime, double time, meal premiums, bonuses, reimbursements, and other adjustments
- Follow different payroll requirements, schedules, and approval processes for each client
- Identify and resolve missing punches, incorrect hours, pay-rate discrepancies, and timecard errors
- Communicate with clients, employees, recruiters, and internal departments to obtain missing payroll information
- Maintain accurate employee payroll records, including new hires, transfers, pay-rate changes, and terminations
- Process payroll corrections and manual check requests when necessary
- Review payroll reports for accuracy before final submission
- Respond professionally and promptly to employee payroll questions
- Maintain confidentiality of employee, client, and payroll information
- Assist with payroll audits, reporting, and other administrative duties as needed
Required Qualifications
- Previous payroll processing experience is required
- Experience processing payroll for a high employee headcount
- Comfortable managing payroll for multiple clients or departments at the same time
- Strong understanding of timecards, pay rates, overtime, deductions, and payroll adjustments
- Excellent attention to detail and ability to catch discrepancies
- Strong organizational and time-management skills
- Ability to work accurately in a fast-paced, deadline-driven environment
- Proficient with Microsoft Excel, Outlook, and payroll or timekeeping systems
- Strong written and verbal communication skills
- Ability to handle confidential information professionally
Preferred Qualifications
- Previous payroll experience within the staffing industry
- Knowledge of California wage-and-hour requirements
- Experience working with multiple timekeeping platforms
- Experience assisting employees and clients with payroll-related questions
Position Type: Full-time, internal position
We are looking for someone dependable, proactive, and confident in managing a large payroll workload while maintaining accuracy and meeting weekly deadlines.