Sr. Administrative Assistant

Option 1 Staffing Services

Palo Alto, CA, USA

Published: 6/14/2022

Full Time

Job Description

Senior Administrative Assistant

Palo Alto

Contract: 6 months, with possibility of conversion

Hybrid: 3 days on-site, as needed

$35-$45 per hour

Option 1 Staffing is currently recruiting for a sharp Sr. Administrative Assistan. You will be supporting three programs, their directors, and learners. Work independently, anticipate needs, and keep program activities organized and on schedule. Hybrid schedule with 2–3 days on-site per week.

Duties Include:

Respond to inquiries, assess needs, and take appropriate action.
Coordinate conferences, seminars, and events, including vendor recommendations, materials preparation and distribution, logistics, and communication with internal and external partners.
Draft routine communications and prepare, format, and distribute presentations, course handouts, grant proposals, event materials, complex reports, brochures, and displays.
Manage multiple calendars; resolve any scheduling conflicts.
Arrange travel - both domestic and international
Process and track financial transactions, researching and resolving discrepancies as needed.
Maintain office supplies and equipment, obtain vendor quotes, and coordinate office moves.
As needed, serve as the contact for facilities, maintenance, and health and safety concerns.
Update and maintain website content.
Provide HR support, such as timecard processing and I-9 documentation, as needed.
As needed, guide and train workers by scheduling and prioritizing assignments, setting deadlines, and reviewing work for quality and timeliness.
Education and Experience

High school diploma and three years of administrative experience, or a combination of education and relevant experience.

Knowledge, Skills and Abilities:

Proficient computer skills and demonstrated experience with office software and email applications.
Previous support of multiple director-level managers.
Event planning/execution knowledge.
Strong follow-through and completion of routine tasks.
Strong organizational skills and attention to detail.
Strong verbal and written communication skills.
Excellent customer service and interpersonal skills.
Ability to prioritize and multitask.

\nCompany Description

Option 1 Staffing Services is an award-winning, privately owned staffing and recruitment firm that has been connecting top talent with leading employers across California for over 35 years. Specializing in non-clinical healthcare, administrative, finance, and technical placements, we provide personalized, high-touch support to match candidates with rewarding career opportunities. We pride ourselves on integrity, transparent communication, and long-standing partnerships that help professionals thrive in roles tailored to their skills and goals.