Job Description
Job Description
Accounts Receivable Specialist
Schedule: Must be available to work 2 Saturdays per month
Job Summary
We are seeking an Accounts Receivable Specialist to support collections, cash applications, account reconciliations, invoice disputes, credit memos, reporting, and month-end activities. The ideal candidate is detail-oriented, organized, and comfortable communicating with customers and internal teams.
Key Responsibilities
- Manage AR collections and follow up on past-due customer accounts.
- Review AR aging reports and track promises to pay.
- Research and resolve short pays, deductions, chargebacks, and invoice disputes.
- Support cash applications, credit memos, add-bills, and account reconciliations.
- Communicate with customers regarding invoices, payments, account balances, and discrepancies.
- Coordinate with Sales, Operations, Shipping, Contracts, and Customer Service to resolve billing issues.
- Maintain accurate collection notes and supporting documentation.
- Perform monthly dock walk audits and follow up on non-invoiced shipments/work orders.
- Prepare daily, weekly, and monthly reports and assist with month-end close.
- Support journal entries and other accounting projects as needed.
Qualifications
- 2+ years of Accounts Receivable or accounting experience.
- Bachelor's degree in Accounting, Finance, or related field preferred.
- Strong Microsoft Excel skills, including Pivot Tables, VLOOKUP/XLOOKUP, INDEX/MATCH, and basic formulas.
- Experience with ERP/billing systems and order-to-cash processes.
- Strong attention to detail, organization, and problem-solving skills.
- Excellent written and verbal communication skills.
- Experience with Power BI or other reporting tools is a plus.
- Manufacturing, distribution, or government-contracting experience is a plus.
- Must be able to meet deadlines and work effectively in a fast-paced environment.
Schedule Requirements
- Must be available to work 2 Saturdays per month.
- Must support month-end close, including the first 3 business days of each month.
- Overtime may be required based on business needs.