Administrative Associate 2

SlingShot Connections

Palo Alto, CA, USA

Published: 6/14/2022

Full Time

Job Description

Job Description:

· High-volume scheduling for various project and team meetings; calendar support as needed

· Distribute mail; manage office support with other admins

· Assist with other department events and projects as needed

· Respond to inquiries and determine and take appropriate action as required

· Serve as a resource regarding a defined set of policies and procedures

· Perform duties associate with scheduling, organizing and operating conferences, seminars and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics and service as a liaison with internal and external vendors

· Draft and/or generate routine communications; coordinate production (formatting, copying etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures and displays

· Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts and arrange travel in compliance with unit, university and sponsor policies

· Process and monitor routine financial transactions, which may include researching and resolving discrepancies

· Maintain office supplies and equipment; obtain vendor quotations, as needed; coordination office moves

· May serve as the point of contact for general maintenance, health and safety and other facility concerns within the unit(s); report any incidents or potential safety problems to appropriate representatives

· Track completion of required training

· Maintain approved content on website

· May perform human resources transactional support e.g. timecards, I9s and/or faculty affairs support

· May guide and train student and/or contingent workers including scheduling, assigning and prioritizing workloads, setting appropriate deadlines and reviewing work for quality and timeliness

Requirements:

· 2+ years of Administrative experience

· Strong scheduling background

· Ability to prioritize, proactive

· Proficient computer skills and demonstrated experience with office software and email applications

· Demonstrated success in following through and completing routine tasks

· Strong organizational skills and attention to detail

· Strong verbal and written communication skills

· Excellent customer service and interpersonal skills

· Ability to prioritize and multi-task

\nCompany Description

SlingShot Connections provides contract staffing, direct hire placement, executive search recruitment, payroll services, and customized staffing solutions for numerous verticals, including accounting & finance, hospitality, human resources, and many more.