Controller

Job Description

Job Description

Seeking qualified individual with 8 - 10+ years of experience in a Controller position in the construction industry, preferably in the landscaping sector. This individual should have the ability to take full ownership of accounting and financial operations while providing strong leadership, financial insight, and accountability to the department. Core duties include financial reporting, general ledger and month end close, budgeting and forecasting, and cash flow management. This position requires knowledge of construction lien waivers and releases. In a managerial capacity, this position oversees the office staff including contract administration, purchasing, accounts payable, accounts receivable, human resources, and payroll. Additional responsibilities include preparing financial statements, job costing, work-in-process reporting, general ledger and bank reconciliations, journal entries, ensure adherence to California wage and labor laws, payroll tax filings, quarterly reporting, and benefit reporting, and compliance audits.

Detail functions include:

Accounting & Financial Operations

• Lead the Accounting & Finance Department and oversee all day-to-day accounting activities.
• Directly manage and oversee A/P, A/R, Payroll, Contracts & Compliance, and related accounting functions.
• Take ownership of the full accounting cycle and ensure transactions are recorded completely, accurately, and timely.
• Oversee month-end and year-end closing processes, including coordinating and assigning responsibilities to the department.
• Process applicable tax liabilities, payments, employee deductions, and other accounting entries.
• Prepare the adjusted annual trial balance and supporting documentation for annual financial statements and corporate income tax preparation.
• Handle additional accounting matters and special financial projects as needed.

Cash Flow, Reporting & Financial Planning

• Manage company cash flow and prepare regular cash flow analysis and forecasts.
• Monitor collections, receivables, payables, and overall working capital.
• Lead the annual budgeting process and monitor company performance against budget.
• Provide scheduled and as-needed financial reports and analysis to the company owners.

Construction Accounting & Payroll

• Oversee construction accounting and project financial reporting, including job costing, WIP reporting, cost-to-complete analysis, and related financial reporting.
• Review project financial performance and work with operational leadership to identify financial risks, trends, and areas requiring attention.
• Oversee Admin payroll and weekly payroll.
• Process and oversee applicable payroll tax liabilities and quarterly payroll reporting.
• Oversee monthly reporting.
• Ensure payroll systems are properly maintained for salary and benefit changes, wage garnishments, new hires, and other applicable employee changes.
• Ensure applicable construction, payroll, and compliance reporting is completed accurately and on time.

Audit, Tax, Insurance & Compliance

• Serve as the primary accounting contact for external accountants and auditors.
• Coordinate annual year-end audits and prepare required audit schedules, documentation, data, and reports.
• Manage Workers' Compensation, General Liability, city, and other required audits.
• Assist with insurance renewals and gather required financial documentation.

Proficiency in Microsoft Office required with experience using Foundation and Quickbooks software preferred.