Job Description
Job Description
We are a national staffing firm and are currently seeking a Senior Executive Assistant for a prominent client of ours. This position is located in Santa Clara, CA 95050. Details of the position are as follows:
Job Details:
- Pay: $38/hr. to Start!!
- 1 Year Contract, possibility for extension based on performance and business needs.
- Position will be mainly responsible for providing high-level executive administrative support to senior leadership within an R&D/Computational Science organization, including complex calendar management, scheduling, and daily operational coordination.
- Position will also be responsible for coordinating domestic and international travel, leadership meetings, department events, interview scheduling, vendor communications, and cross-functional administrative activities.
- Position will leverage AI tools such as ChatGPT, Gemini, Copilot, and other generative AI platforms to summarize documents, streamline workflows, automate routine tasks, and support AI-fluent leadership teams.
- Position will create, edit, and manage presentations, reports, executive communications, and other business-critical documentation while handling highly confidential information with professionalism and discretion.
- Position will collaborate with leadership teams, third-party partners, administrative peers, and global stakeholders, including teams in Europe, while supporting departmental operations and process improvement initiatives.
Qualifications:
- Bachelor’s Degree or Equivalent Experience is Required!
- 5+ Years of Senior Executive Administrative Experience Supporting Leadership Teams in Fast-Paced Corporate, Technology, or R&D Environments is Required!
- Advanced Proficiency with Google Workspace and/or Microsoft 365 is Required!
- Hands-On Experience Using Generative AI Tools (ChatGPT, Gemini, Copilot, etc.), Including Prompt Writing and Workflow Optimization is Required!
- Experience Managing Confidential Communications, Sensitive Information, Travel Coordination, and Executive Calendars is Preferred!
- Experience Supporting R&D, Technology, Scientific, or Innovation-Focused Organizations is Preferred!