Job Description
Job Description
Department: Finance & Accounting
Location: 10525 Vista Sorrento Pkwy, Suite 200, San Diego, CA 92121
Position Summary
Mad Engine Global is seeking a detail-oriented and organized Accounts Receivable Clerk to support our Finance & Accounting team. This role is responsible for managing incoming payments, maintaining accurate financial records, and ensuring timely collections across a high-volume, fast-paced wholesale and retail environment. The ideal candidate thrives in a collaborative setting and has experience working with large retailers and complex invoicing structures.
Key Responsibilities
- Process and post customer payments (ACH, wire transfers, checks, credit cards) accurately and in a timely manner
- Generate and distribute invoices to customers, ensuring alignment with purchase orders and retailer requirements
- Monitor accounts to identify outstanding balances and follow up on overdue invoices
- Partner with Sales, Customer Service, and Logistics teams to resolve billing discrepancies and deductions
- Reconcile customer accounts and maintain accurate aging reports
- Research and resolve chargebacks, short payments, and deductions (including retailer-specific requirements such as Walmart, Target, and Club accounts)
- Maintain organized records of transactions, communications, and payment history
- Assist with month-end closing activities, including reconciliations and reporting
- Support audits by providing necessary documentation and explanations
- Ensure compliance with company policies and accounting standards
Qualifications
- 1–3+ years of experience in Accounts Receivable, Billing, or a similar accounting role
- Experience in wholesale, apparel, or consumer goods industry strongly preferred
- Familiarity with high-volume invoicing and major retail accounts (e.g., Walmart, Target, Costco) is a plus
- Strong understanding of basic accounting principles and AR processes
- Proficiency in Microsoft Excel (pivot tables, VLOOKUPs preferred)
- Experience with ERP systems (e.g., SAP, NetSuite, or similar) is a plus
- Excellent attention to detail, organization, and time management skills
- Strong communication skills with the ability to work cross-functionally
Key Competencies
- Detail-oriented with strong accuracy in data entry and reconciliation
- Ability to prioritize and manage multiple accounts in a fast-paced environment
- Problem-solving mindset with a proactive approach to resolving discrepancies
- Team player with a collaborative attitude