Job Description
Job Description
Role: Accounts Payable / Front Desk
Location: Yorba Linda, CA (Onsite)
Pay: $23/hr - $27/hr
Benefits: This role is eligible for health, dental, and vision coverage.
Accounts Payable Specialist / Front Desk
Position Overview
We are seeking an organized Accounts Payable Specialist to support a multi-entity accounting team while serving as the first point of contact at the front desk. Approximately 70% of the role is accounts payable and 30% is reception and administrative support. The ideal candidate is comfortable switching between focused invoice work and helping callers and visitors throughout the day.
Key Responsibilities
- Process approximately 100 invoices per week, including reviewing, coding, entering, and routing invoices for approval.
- Confirm invoices are charged to the correct entity and general ledger account.
- Assist with payment processing, maintain vendor records, and respond to vendor questions.
- Research invoice discrepancies and work with the accounting team and internal departments to resolve them.
- Support AP reconciliations and month-end tasks as needed.
- Staff the front desk, greet visitors, answer and direct phone calls, and handle incoming mail and deliveries.
- Help track, organize, and renew business licenses, including gathering information and submitting paperwork as needed.
- Provide general administrative support to the office.
Qualifications
- Prior accounts payable experience, including invoice coding and entry.
- Experience handling approximately 100 invoices per week or a similar workload.
- Strong attention to detail and ability to stay organized while managing interruptions.
- Professional, friendly phone and in-person communication skills.
- Comfortable using Excel and accounting software; Sage Intacct experience is a plus.
- Experience supporting a front desk or handling business licenses is a plus.
- An accounting degree is not required.
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
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