Job Description
Job Description
Title: Staff Assistant III
Location: Pasadena, CA
Duration: 4 months
1st Shift
Pay Range: $28.70-48.95: Based on experience and outcome of interview
Summary:
Provide administrative support to one or more individuals which involves; managing multiple calendars, scheduling meetings for management, distributing information, escorting visitors; arranging travel, coordinating events and associated logistics; answering and routing calls, creating letters, memos, presentations, spreadsheets and reports as needed. Other ad hoc duties, as assigned.
Responsibilities:
- Ability to work well under pressure on multiple complex tasks
- Office administration and executive support
- Coordinating travel for domestic and international destinations
- Excellent in planning and flight project review
- Preparing correspondence, presentations, reports, and spreadsheets
- Managing multiple priorities with minimal supervision
- Identifying and implementing process improvements
Required Skills:
- Strong administrative support experience
- Exceptional organization and scheduling skills
- Excellent customer service and interpersonal skills with all levels of personnel
- Sound judgment and problem-solving ability
- Strong written and verbal communication skills
- Ability to handle confidential information and assignments with discretion
- Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
Desired Skills:
- Previous JPL experience
- Knowledge of JPL policies, procedures, and practices
- Experience in a Division office environment
- Familiarity with JPL tools such as Teams, Gateway, JPLID, VMS, EVAMS, UFO and Concur Travel
- Experience with JPL domestic travel processes and requirements
- Experience with SharePoint, Wiki, or Alfresco
- Strong teamwork and cross-functional collaboration skills
- Demonstrated success in a support position with the ability to maintain patience and composure in a dynamic work environment that includes interruptions and changing priorities