Job Description
Job DescriptionWe are looking for an experienced Executive Assistant to support senior leadership and help maintain an efficient corporate office. This Long-term Contract position is well suited for a highly organized, detail-oriented individual who can balance executive-level coordination with day-to-day office oversight. The role requires sound judgment, discretion, and the ability to keep priorities moving in a fast-paced environment. You will play a key part in helping leadership stay focused while ensuring the office operates smoothly and effectively.
Responsibilities:
• Coordinate the President’s schedule by arranging meetings, managing competing priorities, and organizing travel plans and related logistics.
• Draft, edit, and format business correspondence, presentations, and reports for internal and external audiences with a high degree of accuracy.
• Act as a central point of support for executive leadership by tracking requests, anticipating needs, and helping resolve scheduling or administrative challenges before they escalate.
• Provide confidential administrative assistance to senior leaders and handle sensitive information with discretion.
• Oversee daily office operations, including reception coverage, supply management, vendor coordination, equipment servicing, and general workplace needs.
• Organize internal meetings and office events by managing room arrangements, catering, setup, and other logistical details.
• Lead corporate office safety meetings on a regular basis and assist with workplace compliance-related activities.
• Review office processes and recommend practical improvements that increase efficiency and support a better employee experience.
• Contribute to internal communications and assist with special projects that support broader business operations.• At least 2 years of experience in an executive support, office management, or senior administrative role, including direct support to leadership.
• Demonstrated ability to manage complex calendars, coordinate meetings, and handle multiple priorities in a fast-moving environment.
• Advanced proficiency with Microsoft Office applications, particularly Excel, along with strong document preparation skills.
• Excellent written and verbal communication skills, including proofreading and clear, accurate correspondence.
• Proven ability to manage confidential information with discretion, sound judgment, and a high level of integrity.
• Experience using business tools such as Concur, CRM platforms, Cisco Webex Meetings, or similar administrative and collaboration systems.
• Strong organizational skills, resourcefulness, and a positive, service-oriented approach to problem-solving.
• Experience in property management, real estate, or another service-driven industry is preferred; familiarity with SharePoint, Microsoft Teams, ADP, Kronos, About Time, or design tools is a plus.