Administrative Support Specialist - Part time

Job Description

Job Description

Our client, a world leader in biotechnology and life sciences, is looking for a "Administrative Support Specialist – Part time" based out of Santa Clara, CA.

Job Duration: Long Term Contract (Possibility Of Extension)

Pay Rate : $37/hr on W2

20 hours per week, depending on business needs
Schedule: 8:00 AM – 12:00 PM PST

Company Benefits: Medical, Dental, Vision, Paid Sick leave, 401K

We are seeking a high-ownership Administrative Operations Specialist to support the Global Customer Success (GCS) ML SBX team. This role acts as a strategic partner to leadership, driving cross-functional coordination, managing documentation and meetings, and delivering data-driven insights to track team performance.

Key Responsibilities

• Coordinate with global stakeholders to track action items and ensure project milestones are met.
  
• Manage complex calendars, meetings, and documentation, including agendas and actionable minutes.
  
• Support internal communications and marketing content (e.g., newsletters, updates).
  
• Analyze data to identify trends, maintain dashboards, and track KPIs.
  
• Prepare reports and visualizations to support decision-making.
  
• Facilitate team meetings and events to enhance collaboration and communication.
  

Qualifications

• Bachelor’s degree required with 5+ years of experience in administrative, operations, or project support roles.
  
• Strong skills in Excel (Pivot Tables, VLOOKUPs) or data visualization tools (Tableau, Power BI).
  
• Experience with project tracking tools (Smartsheet, Jira, Trello) and O365/SharePoint.
  
• Excellent communication, organizational, and stakeholder management skills.
  
• High level of accountability, analytical thinking, and ability to work in a fast-paced global environment.
  

If interested, please send us your updated resume at

hr@dawarconsulting.com/akansha@dawarconsulting.com