Executive & Creative Operations Coordinator

Published: 6/14/2022

Job Description

About Parasol Music

Parasol Music is an artist-driven creative agency, label, publisher, and community dedicated to creating authentic and impactful music for visual media and multidisciplinary storytelling. We specialize in curating and crafting custom music for film, television, movie trailers, video games, sports, and advertising while building meaningful opportunities for artists, producers, and composers.

As part of the broader PARASOL ecosystem, our mission is to raise consciousness and connect the world through the transformative power of music.

In under two years, Parasol has contributed to a #1 Billboard World Album, earned nine Clio Awards, secured placements across some of the world's biggest franchises—including Superman, Avengers: Doomsday, Avatar: Fire and Ash, Moana, TRON, Frankenstein, Call of Duty, VALORANT, F1 25, Madden 26, and the Olympics—and built a mission-driven creative community of artists, producers, composers, music supervisors, agencies, brands, and entertainment clients.

Job Description

We’re looking for an exceptionally organized, resourceful, and creatively minded Executive & Creative Operations Coordinator to work closely with Parasol’s co-founders while helping drive the day-to-day execution of the company’s creative and business operations.

This is a unique, highly cross-functional role spanning executive support, creative operations, sync, A&R, publishing, label, events, and company-building. You’ll help keep priorities moving, information organized, and projects on track while gaining exposure to nearly every aspect of a fast-growing independent music company.

The ideal candidate loves music, has exceptional judgment and follow-through, and is equally comfortable coordinating a meeting, organizing a music catalog, preparing a client presentation, setting up a writing session, or figuring out how to make a new process work better.

As an early member of a growing company, you’ll have the opportunity to contribute beyond your day-to-day responsibilities and help shape how Parasol operates and grows.

What You'll Do

Executive & Business Support

Provide day-to-day support to Parasol’s co-founders, including calendar management, scheduling, meeting coordination, travel, and administrative support

Help prioritize and track key follow-ups, commitments, deadlines, and action items

Prepare materials and provide logistical support for meetings, presentations, industry events, and business development initiatives

Coordinate communications and follow-ups with clients, artists, partners, and other key relationships

Anticipate needs, identify potential issues, and help keep priorities moving without requiring constant direction

Help create and improve systems, processes, and workflows as the company grows

Creative Operations

Maintain and organize Parasol’s music catalog, assets, metadata, playlists, and project files, including DISCO

Maintain key creative and production trackers and keep projects, deadlines, and deliverables on schedule

Assist the creative team with incoming briefs, pitch preparation, playlist building, music searches, asset delivery, and pitch tracking

Coordinate client requests and deliverables, ensuring they are handled accurately and promptly

Assist with A&R initiatives, including artist research, outreach, onboarding, session scheduling and setup, and catalog intake

Coordinate clearance, licensing, deal execution, and finance workflows, including document management, vendor information, rights information, and invoicing support

Handle publishing administration, including song registrations, metadata collection, split information, and catalog maintenance

Assist with label releases from setup through delivery, coordinating assets, metadata, credits, timelines, and other deliverables

Maintain release calendars and help ensure projects stay on schedule

Create marketing mailers, playlists, presentations, and pitch decks

Marketing, Events & Community

Assist with social media posting, marketing materials, press releases, and other company communications

Coordinate creative assets and content around company initiatives, artist projects, releases, and events

Support the planning and execution of Parasol events, writing camps, showcases, retreats, and industry gatherings

Coordinate logistics including schedules, attendees, venues, vendors, travel, materials, and communications

Provide on-the-ground support as needed to help events and creative programs run smoothly

Who You Are

You genuinely enjoy being the person who makes things happen. You’re exceptionally organized and detail-oriented, but you also understand the bigger picture. You have strong instincts, good judgment, and the ability to navigate a fast-moving environment where priorities can change quickly.

You’re excited by the opportunity to work closely with a founder and gain exposure to many different aspects of building a creative business. You don't need every responsibility to fit neatly inside a job description—you see something that needs to be done, figure out how to approach it, and help move it forward.

You likely have:

2–4+ years of experience in music, entertainment, executive support, creative operations, sync, publishing, label operations, or a related field

Exceptional organizational skills and obsessive attention to detail

Strong judgment and discretion, with an instinct for when to take initiative, when to ask questions, and when to escalate

Excellent written and verbal communication skills and the ability to interact professionally with artists, executives, clients, and partners

The ability to manage multiple projects, deadlines, stakeholders, and shifting priorities simultaneously

A proactive, resourceful approach—you anticipate needs, solve problems, and follow through without waiting to be asked

An entrepreneurial, builder’s mindset—you’re excited to join a growing company, take ownership, solve problems creatively, and help build better systems and ways of working as we scale

Comfort operating in an environment where priorities evolve, everyone pitches in, and great ideas can come from anywhere

Comfort working with contracts, metadata, spreadsheets, invoices, presentations, and administrative systems

Familiarity with DISCO and music catalog management; experience with publishing, licensing, distribution, rights administration, or label operations is a plus

Strong musical instincts and genuine enthusiasm for discovering and working with artists

A collaborative, low-ego attitude and comfort moving between creative, operational, and administrative work

Genuine excitement about Parasol’s mission and helping build the next stage of the company