Job Description
Job Description
Executive Coordinator
About Us:
At Ideal Living, we believe everyone has a right to pure water, clean air, and a solid foundation for wellness. As the parent company of leading wellness brands AirDoctor and AquaTru, we help bring this mission to life daily through our award-winning, innovative, science-backed products.
For over 25 years, Los Angeles-based Ideal Living has created wellness brands and effective products trusted by millions that positively impact people's health and well-being. Today, as a privately held, fast-growing company with a passionate and diverse team of over 100 people, we strive to make our wellness-tech solutions accessible to everyone through a collaborative, respectful, supportive workplace.
We foster a friendly, down-to-earth culture where every team member's contributions are recognized and valued. We approach our work with drive, purpose, and passion while celebrating creativity, innovation, and teamwork.
Overview:
We are seeking a highly organized and professional Executive Coordinator to support our executive leadership team. This role requires exceptional attention to detail, strong organizational skills, and the ability to manage multiple priorities in a fast-paced environment.
The ideal candidate is proactive, resourceful, and comfortable operating in an executive setting where priorities can shift quickly and discretion is essential. This position provides support on executive-level initiatives, scheduling, and administrative functions while also serving as a hands-on partner for operational and organizational needs. Success in this role requires flexibility, responsiveness, professionalism, and a willingness to jump in wherever needed.
What You'll Do:
• Assist with coordinating executive calendars, meetings, and scheduling logistics, ensuring priorities are managed effectively and efficiently.
• Provide administrative and operational support for executive-level initiatives, projects, and follow-up activities.
• Draft, edit, and manage professional correspondence, emails, and internal communications.
• Coordinate domestic and international travel arrangements, including transportation, accommodations, itineraries, and travel logistics.
• Prepare executive documents, reports, meeting agendas, presentation materials, and other business correspondence with accuracy and professionalism.
• Track action items, deadlines, and key deliverables to help ensure timely completion of executive and organizational priorities.
• Assist with occasional personal errands or requests for executive leadership while maintaining professionalism and confidentiality.
• Provide front desk coverage and office support as needed to maintain a welcoming and efficient workplace environment.
• Assist with company events, executive meetings, office logistics, and operational projects as needed.
• Assist with occasional package pickups, deliveries, event preparation, and other operational support tasks as needed.
• Provide occasional support outside of standard business hours for urgent scheduling changes, travel disruptions, company events, or time-sensitive business needs.
• Handle confidential and sensitive information with discretion, professionalism, and sound judgment.
What You'll Bring:
• 3+ years of experience in an executive support, administrative, coordinator, or related role.
• Experience supporting executives, senior leaders, or high-priority business operations in a fast-paced environment preferred.
• Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); familiarity with Google Workspace is a plus.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to manage multiple priorities and shifting deadlines.
• Ability to remain calm, professional, and solution-oriented in a fast-paced environment.
• Strong attention to detail and commitment to delivering high-quality work.
• High level of discretion, reliability, professionalism, and accountability.
• Strong sense of urgency and responsiveness, with an understanding that executive support functions often require flexibility and adaptability.
• Reliable transportation and a valid driver's license required. Must be comfortable running occasional local errands and supporting business-related logistics as needed.
• Ability to lift and move materials weighing up to 25 pounds and remain on your feet for extended periods during meetings, events, or office activities.
• Flexibility to occasionally respond to time-sensitive matters outside of standard business hours when business needs arise.
The Ideal Candidate:
• Thrives in a fast-paced and dynamic environment.
• Anticipates needs and proactively looks for ways to help.
• Remains calm and organized when priorities shift unexpectedly.
• Takes ownership of responsibilities and follows through to completion.
• Communicates professionally with executives, employees, vendors, and external partners.
• Understands the importance of confidentiality, trust, and discretion.
• Enjoys supporting others and contributing to the success of the broader team.
Perks and Benefits:
• Comprehensive Health Coverage – Medical, dental, and vision insurance plans to support your wellness needs.
• 401k with Company Match – Plan for the future with our competitive retirement savings program.
• Employee Discounts – Enjoy exclusive discounts on our products.
• Hybrid Work Schedule – Enjoy a flexible setup with 3 days in office and 2 days remote each week.
• Free EV Charging – Convenient on-site electric vehicle charging for eco-conscious commuting.
• Wellness Amenities – Access to an on-site gym, Pilates studio, and wellness activities to support overall well-being.
• Collaborative Culture – A supportive, inclusive team environment that values your voice.
Join Us!
If you're a proactive, detail-oriented professional who enjoys supporting leadership and thrives in a dynamic, fast-paced environment, we'd love to hear from you. Join us in helping drive meaningful work while being part of a team that values collaboration, creativity, and well-being.
Company DescriptionAbout Us:
At Ideal Living, we believe everyone has a right to pure water, clean air, and a solid foundation for wellness. As the parent company of leading wellness brands AirDoctor and AquaTru, we help bring this mission to life daily through our award-winning, innovative, science-backed products.
For over 25 years, Los Angeles-based Ideal Living has created wellness brands and effective products trusted by millions that positively impact people's health and well-being. Today, as a privately held, fast-growing company with a passionate and diverse team of over 100 people, we strive to make our wellness-tech solutions accessible to everyone through a collaborative, respectful, supportive workplace.
We foster a friendly, down-to-earth culture where every team member's contributions are recognized and valued. We approach our work with drive, purpose, and passion while celebrating creativity, innovation, and teamwork.
Company Description
About Us:\n\nAt Ideal Living, we believe everyone has a right to pure water, clean air, and a solid foundation for wellness. As the parent company of leading wellness brands AirDoctor and AquaTru, we help bring this mission to life daily through our award-winning, innovative, science-backed products.\n\nFor over 25 years, Los Angeles-based Ideal Living has created wellness brands and effective products trusted by millions that positively impact people's health and well-being. Today, as a privately held, fast-growing company with a passionate and diverse team of over 100 people, we strive to make our wellness-tech solutions accessible to everyone through a collaborative, respectful, supportive workplace.\n\nWe foster a friendly, down-to-earth culture where every team member's contributions are recognized and valued. We approach our work with drive, purpose, and passion while celebrating creativity, innovation, and teamwork.