Accounts Payable Specialist

Job Description

Job DescriptionWe are looking for a detail-oriented Accounts Payable Specialist to support a construction company in Rocklin, California. This is a Long-term Contract opportunity with a part-time schedule of 30 hours per week and a hybrid work arrangement that blends in-office and remote work. The person in this role will partner closely with the Controller to keep payables operations organized, accurate, and on schedule while contributing to a collaborative accounting team environment.

Responsibilities:
• Review and enter a high volume of vendor invoices, purchase orders, and payment requests with a strong focus on accuracy and timeliness.
• Reconcile invoices against purchasing documents, receiving records, and contract terms, and investigate discrepancies with vendors and internal project stakeholders.
• Maintain up-to-date vendor profiles, payable records, and supporting documentation to ensure organized files and reliable payment processing.
• Coordinate with vendors and internal teams to address questions related to payment timing, invoice status, tax forms, lien waivers, and other required paperwork.
• Prepare and process payments through methods such as ACH and check runs in accordance with company procedures and deadlines.
• Support month-end activities by assisting with account reconciliations, financial reporting, and other general accounting tasks.
• Work across multiple active construction projects while balancing competing priorities in a fast-moving environment.• At least 3-4 years of hands-on accounts payable experience.
• Ability to code invoices and apply account coding accurately.
• Experience processing electronic payments, including ACH transactions, and assisting with check runs.
• Strong attention to detail and ability to manage a high volume of transactions efficiently.
• Effective communication skills for working with vendors, project teams, and accounting leadership.
• Construction industry experience is preferred.
• Comfortable working in a hybrid environment with both remote and in-office responsibilities.