Job Description
Job Description
We are seeking a highly organized and detail-oriented Administrative Assistant to support our office operations. The ideal candidate will possess strong computer skills, excellent communication abilities, and experience in office management. This role involves handling a variety of clerical tasks, managing schedules, and providing exceptional communication between teams. Proficiency in Office is a must, as well as experience with Google Workspace, and data entry and social media applications and marketing tools. The position offers an opportunity to work in a dynamic environment where organizational skills and professionalism are highly valued.
Responsibilities
- Fulltime hours M-F working out of a Dental office in West Covina
- Managing sensitive data in a timely fashion.
- Perform data entry, filing, and proofreading to maintain accurate records
- Schedule appointments and manage calendars using Microsoft Office and Google Workspace tools
- Building a social media presence and managing existing applications
- Assist with office management tasks such as supplies
- Support administrative functions like typing correspondence, organizing documents, and supporting personal assistants or medical reception duties if needed
- Coordinate meetings and events, ensuring proper organization and timely communication
- Maintain organization of files and records for easy retrieval and compliance purposes
Requirements
Minimum 5 years experience
- Proven office management or clerical experience with strong organizational skills
- Proficiency in Microsoft Office (Word, Excel, Outlook), Canva or the like, Google Workspace, data entry, and general computer literacy
- Excellent customer service skills with professional phone etiquette and multi-line phone system handling
- Knowledge and experience in real estate commercial property management a plus
- Bilingual abilities are a plus for effective communication with diverse clients or staff
- Strong typing skills with attention to detail for proofreading and document accuracy
- Ability to manage time effectively in a fast-paced environment
- Previous experience as a personal assistant, or administrative support is advantageous
- College degree or equivalent required; additional office management or administrative certifications are a plus