Job Description
Job Description
Administrative Assistant
Location: Shafter, CA
Pay: $18.00 – $21.00 per hour, depending on experience
Schedule: Monday – Friday, 7:00 AM – 3:30 PM
Job Type: Temp-to-Hire
Job Summary
We are seeking a dependable and organized Administrative Assistant to support daily office operations for a transportation and logistics company. This position will work closely with the Dispatcher while serving as a point of contact for truck drivers, ensuring effective communication, accurate documentation, and efficient administrative support.
The ideal candidate is detail-oriented, professional, and thrives in a fast-paced office environment. Strong communication, multitasking, and organizational skills are essential, along with the ability to provide excellent customer service to drivers, vendors, and internal staff.
Essential Responsibilities
- Provide administrative support to the Dispatcher and office staff.
- Communicate with truck drivers regarding schedules, paperwork, and operational updates.
- Answer incoming phone calls and direct inquiries professionally.
- Prepare, process, and maintain transportation documents, invoices, and other office records.
- Enter and maintain accurate data in company systems.
- Assist with scheduling appointments, deliveries, and driver documentation.
- Coordinate communication between dispatch, drivers, customers, and management.
- File, scan, and organize paperwork while maintaining accurate records.
- Monitor email correspondence and respond or forward messages as appropriate.
- Assist with payroll-related documentation, driver paperwork, and administrative reports as needed.
- Handle general office duties, including copying, filing, and ordering office supplies.
- Maintain confidentiality of company and employee information.
- Support additional administrative tasks as assigned.
Qualifications
- Previous administrative, office, dispatch support, or customer service experience preferred.
- Bilingual English/Spanish preferred.
- Strong Microsoft Office skills, including Word, Excel, Outlook, and Teams.
- Excellent verbal and written communication skills.
- Strong attention to detail with accurate data entry abilities.
- Ability to prioritize multiple tasks and work efficiently in a fast-paced environment.
- Professional, dependable, and customer-service oriented.
- Strong organizational and problem-solving skills.
- Ability to work independently while collaborating effectively with a team.
- Comfortable communicating with truck drivers, office personnel, customers, and management.
- Experience in transportation, logistics, or trucking is a plus but not required.
Commitment to Diversity: As an equal opportunity employer committed to meeting the needs of a multi-generational and multicultural workforce, Key Staffing recognizes that a diverse staff, reflective of our community, is an integral and welcome part of a successful and ethical business. We hire local talent at all levels regardless of race, color, religion, age, national origin, gender, gender identity, sexual orientation, or disability and actively foster inclusion in all forms both within our company and across interactions with clients, candidates, and partners.