Facilities/Maintenance Coordinator/Admin Coordinator

Job Description

Job Description

Position Overview:

We are seeking an experienced Admin Coordinator to provide administrative and operational support to a hospital's Facilities/Engineering department.

The ideal candidate must have previous hospital/healthcare experience and Facilities/Engineering-related experience. This position will coordinate work orders, preventive maintenance activities, vendor repairs, equipment inventory, dashboards, and day-to-day facilities operations.

Key Responsibilities:

• Answer phones and provide administrative support to the Facilities/Engineering department.
• Manage and track daily work orders and project-related work orders.
• Coordinate and track weekly Environment of Care (EOC) round work orders.
• Maintain daily work order dashboards and weekly Preventive Maintenance (PM) dashboards.
• Ensure temperature and humidity work orders are assigned appropriately.
• Coordinate and track elevator rounds and graffiti rounds.
• Enter and maintain equipment inventory information.
• Create and maintain SMRs and related documentation.
• Schedule vendors for maintenance and repair activities.
• Coordinate vendor visits and ensure repair requests are properly tracked.
• Update the department schedule board with current activities and assignments.
• Monitor incoming parts, supplies, and other delivered items.
• Ensure delivered parts and materials are picked up from the office and routed appropriately.
• Maintain accurate records and provide general administrative support to Facilities/Engineering staff.
• Follow hospital procedures and established safety and operational requirements.

Required Qualifications:

• Previous hospital or healthcare experience – REQUIRED.
• Previous Facilities, Engineering, Maintenance, or Plant Operations experience – REQUIRED.
• Experience managing or tracking work orders.
• Strong organizational and administrative skills.
• Ability to manage multiple requests, priorities, and deadlines.
• Strong attention to detail and accuracy.
• Good verbal and written communication skills.
• Ability to coordinate with vendors, technicians, and hospital staff.
• Proficiency with Microsoft Office or similar administrative tools.

Preferred Qualifications:

• Experience in a hospital Facilities/Engineering department.
• Experience with CMMS or computerized work order management systems.
• Experience coordinating preventive maintenance activities.
• Experience with vendor scheduling and repair coordination.
• Experience with equipment or facilities inventory.
• Familiarity with Environment of Care (EOC) processes.
• Experience maintaining work order and PM dashboards.

Key Skills:

• Hospital Facilities Administration
• Facilities/Engineering Coordination
• Work Order Management
• Preventive Maintenance Tracking
• Vendor Coordination
• Equipment Inventory
• Dashboard Management
• Scheduling
• Administrative Support
• Attention to Detail
• Communication
• Organization

Important Requirements:

Candidates must have BOTH:

1. Hospital/Healthcare experience
2. Facilities/Engineering-related experience

\nCompany Description

AlphaProTemps is specialized in providing "best-in-class" professional staff augmentation services. These recruiting directives include temporary labor, contract sourcing, professional & technical niches, vendor-on-site, and managed service programs.

Company Description

AlphaProTemps is specialized in providing "best-in-class" professional staff augmentation services. These recruiting directives include temporary labor, contract sourcing, professional & technical niches, vendor-on-site, and managed service programs.