Job Description
Job Description
One of our top clients in Pacifica is seeking a polished, highly organized Administrative Assistant to support one of their most important departments. This position is ideal for an administrative professional who thrives in a professional, fast-paced environment and can handle sensitive information with discretion and professionalism.
Responsibilities
- Prepare, format, proofread, and distribute correspondence, reports, presentations, and official documents
- Coordinate meetings, agendas, materials, and meeting logistics
- Serve as a professional point of contact for staff, residents, community members, and external stakeholders
- Respond to inquiries and route requests to the appropriate department or staff member
- Prepare memos, emails, reports, and other administrative communications
- Assist with City Council and other high-level meetings and related documentation
- Track projects, assignments, deadlines, and follow-up items
- Maintain organized electronic and physical records, files, and confidential documents
- Assist with invoices, purchase orders, forms, and other administrative processes
- Coordinate information and communications between departments
- Assist with special projects and general office administration as needed
Qualifications
- 3+ years of administrative or professional office experience
- Excellent written and verbal communication skills
- Strong attention to detail and organizational abilities
- Ability to manage multiple priorities and meet deadlines
- Professional demeanor and strong customer-service skills
- Ability to handle confidential and sensitive information with discretion
- Proficiency with Microsoft Office, Outlook, Word, Excel, and Teams
- Municipal, government, public agency, legal, or similarly structured professional experience is a plus