Job Description
Job Description
Project Coordinator
Location: Alameda, CA – Onsite
Pay Rate: $33.78–$36.20/hr
Contract Duration: Through 10/29/2027
Schedule: Monday–Friday, 8:00 AM–4:30 PM
Hours: 40 hours/week
Position Summary:
We are seeking a highly organized and detail-oriented Project Coordinator to provide administrative and project support for a large-scale Product Lifecycle Management (PLM) transformation program.
The Project Coordinator will support the PMO Project Lead by coordinating project activities, scheduling stakeholder sessions, maintaining project documentation, and tracking activities across multiple workstreams.
The ideal candidate will be comfortable working in a fast-paced enterprise environment and coordinating with cross-functional teams.
Key Responsibilities:
- Schedule project meetings, workshops, testing sessions, and stakeholder engagements.
- Coordinate meeting schedules and onsite workshop logistics.
- Arrange facility requirements and other workshop support activities.
- Prepare meeting minutes and action-item trackers.
- Prepare weekly PMO status reports.
- Maintain project documentation in SharePoint and other collaboration tools.
- Maintain stakeholder lists and project records.
- Assist with stakeholder communications and project announcements.
- Manage distribution lists and follow-up communications.
- Support business readiness activities as requested.
- Maintain workshop communications and attendance records.
- Track stakeholder participation across project activities.
- Coordinate activities across multiple project workstreams.
- Provide general administrative and coordination support to the PMO Project Lead.
Qualifications:
- 2+ years of experience in project coordination, project administration, PMO, or program support.
- Strong proficiency with Microsoft Teams, Outlook, PowerPoint, Excel, Word, and SharePoint.
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
- Excellent attention to detail.
- Ability to manage multiple competing priorities and deadlines.
- Ability to work effectively with cross-functional teams.
- Associate's or Bachelor's degree in Business Administration, Project Management, or a related field preferred.
Preferred Experience:
- Smartsheet experience.
- Experience supporting Quality, IT, or business projects.
- Enterprise software implementation experience.
- Product Lifecycle Management (PLM) experience.
- Business transformation or system implementation experience.
- Experience in a regulated MedTech, medical device, healthcare, or life sciences environment.
- Experience supporting large-scale enterprise transformation programs.
Work Environment:
This is an onsite position in Alameda, CA, working Monday–Friday from 8:00 AM–4:30 PM.
The successful candidate should be comfortable working with multiple stakeholders and managing several project activities and deadlines simultaneously.