Job Description
Job DescriptionWe are looking for a Payroll Specialist to join our team in Oceanside, California in a contract-to-permanent capacity. This role is ideal for someone who is highly accurate, comfortable working with paper-based time records, and confident managing payroll in a fast-paced construction environment. You will play a key part in verifying time data, resolving discrepancies across multiple job sites, and ensuring employees are paid correctly and on schedule.
Responsibilities:
• Gather paper timesheets from internal contacts and field personnel, then organize and prepare them for payroll entry and review.
• Investigate missing or unclear time details by confirming employee assignments and matching hours to the correct job sites.
• Review payroll information carefully to validate rates, piece-work earnings, and other pay details before processing.
• Process weekly payroll through Paychex for a large workforce, maintaining accuracy across high employee volumes.
• Enter time and pay data from manual records into the payroll system while checking for duplicate names and other identifying inconsistencies.
• Prepare and sort employee checks into the appropriate folders, ensuring earnings tied to multiple jobs are recorded correctly.
• Resolve payroll discrepancies promptly by researching timecards, pay calculations, and supporting documentation.
• Maintain accurate payroll records and follow established procedures for weekly payroll operations in a construction setting.• Hands-on experience managing full-cycle payroll from time collection through final payment distribution.
• Previous payroll processing experience for large employee populations, including environments approaching or exceeding 500 workers.
• Familiarity with Paychex and confidence using payroll systems for weekly processing.
• Background working with manual timesheets, manual checks, and paper-driven payroll workflows.
• Strong attention to detail, especially when reviewing pay records for employees with similar names or multiple job assignments.
• Experience supporting payroll in the construction industry or another field-based workforce environment.
• Ability to communicate effectively in Spanish is preferred for day-to-day coordination with field employees.