Recruiting Assistant

Job Description

Job Description

POSITION HIGHLIGHTS

• 100% Remote Opportunity
• Full-Time Direct Hire Position
• Entry-Level Candidates Encouraged to Apply
• Previous Recruiting Experience Not Required
• Administrative and Recruiting Operations Support Position
• Opportunity to Work with Nationally Recognized Companies Across Multiple Industries
• Long-Term Career Growth and Advancement Opportunities

ABOUT CHIPTON-ROSS

Join Chipton-Ross, a nationwide staffing firm supporting leading companies across the aerospace, defense, engineering, information technology, manufacturing, administrative, and professional services industries.

We are seeking a highly organized, detail-oriented Recruiting Assistant to join our recruiting team in a 100% remote capacity.

This position will primarily support recruiters with candidate submissions, data entry, resume preparation, applicant tracking system updates, documentation, and other administrative activities associated with the recruiting and hiring process.

The ideal candidate is dependable, efficient, comfortable working with computers and multiple software applications, and capable of maintaining accuracy while managing multiple assignments in a fast-paced environment.

Previous recruiting experience is not required. Candidates with backgrounds in administrative support, data entry, office coordination, customer service, or related fields are encouraged to apply.

POSITION SUMMARY

The Recruiting Assistant will provide essential administrative and operational support to the recruiting team, with a primary focus on preparing and processing candidate submissions to clients, maintaining accurate candidate information, organizing recruiting documentation, and supporting daily recruiting activities.

This individual will work closely with recruiters to ensure candidate profiles, resumes, qualifications, and required documentation are accurate, complete, and submitted to clients in a timely manner.

The successful candidate must demonstrate excellent attention to detail, strong organizational skills, proficiency with computers, and the ability to efficiently manage multiple time-sensitive tasks.

PRIMARY RESPONSIBILITIES

• Prepare, process, and submit qualified candidate profiles to clients through designated client portals, vendor management systems (VMS), and other submission platforms.
• Review candidate submission packages to ensure all required information and documentation are complete and accurate.
• Enter and maintain candidate information within applicant tracking systems, client portals, databases, and internal recruiting platforms.
• Assist recruiters with preparing candidate submissions, including resume formatting, qualification summaries, employment information, compensation details, and other required documentation.
• Review resumes for formatting, consistency, completeness, and accuracy before submission.
• Upload resumes, candidate profiles, and supporting documentation into client submission systems.
• Ensure candidate submissions are completed accurately and within established deadlines.
• Monitor candidate submission statuses and update internal records as needed.
• Maintain accurate and organized records of candidate submissions, interviews, offers, placements, and other recruiting activities.
• Assist with collecting missing candidate information, updated resumes, employment details, and required documentation.
• Communicate with recruiters to clarify submission requirements and resolve missing or incomplete information.
• Support recruiters with job postings, requisition updates, candidate tracking, and other recruiting-related administrative tasks.
• Perform data entry, document preparation, file management, and general administrative duties.
• Assist with tracking recruiting activity, candidate submissions, interviews, and hiring-related information.
• Maintain organized electronic files, spreadsheets, and recruiting documentation.
• Monitor assigned recruiting tasks and prioritize urgent candidate submissions and time-sensitive requests.
• Follow established company procedures, client submission requirements, and documentation standards.
• Collaborate with recruiters, recruiting leadership, and other team members to support daily recruiting operations.
• Maintain confidentiality and professionalism when handling candidate, client, and company information.

BASIC QUALIFICATIONS

• High school diploma or equivalent required.
• Previous recruiting experience is not required.
• Strong data entry skills with excellent accuracy and attention to detail.
• Proficiency with Microsoft Office, including Word, Excel, and Outlook.
• Strong computer skills and ability to navigate multiple software applications and online platforms.
• Excellent organizational skills and ability to manage multiple assignments simultaneously.
• Strong written and verbal communication skills.
• Ability to follow detailed instructions, established procedures, and client-specific requirements.
• Strong proofreading skills and ability to identify missing or inconsistent information.
• Ability to work efficiently while maintaining accuracy and meeting deadlines.
• Comfortable performing repetitive administrative and data entry tasks.
• Ability to learn new software applications, applicant tracking systems, and client submission platforms.
• Strong time management skills and ability to prioritize urgent assignments.
• Dependable, self-motivated, and capable of working independently in a fully remote environment.
• Ability to communicate effectively with recruiters, management, and other team members.
• High level of professionalism and discretion when handling confidential information.
• Willingness to learn recruiting processes, terminology, and administrative procedures.
• Ability to work effectively in a fast-paced, deadline-driven environment.

PREFERRED QUALIFICATIONS

• Previous experience in administrative support, data entry, recruiting coordination, staffing, human resources, or office administration.
• Experience preparing or processing candidate submissions within a staffing agency.
• Familiarity with applicant tracking systems (ATS), vendor management systems (VMS), or client submission portals.
• Experience entering, updating, and maintaining information across multiple databases or software platforms.
• Experience formatting resumes, preparing documents, and reviewing information for accuracy.
• Experience with Microsoft Excel, including spreadsheets, sorting, filtering, and data organization.
• Previous experience working with client-specific documentation requirements and deadlines.
• Familiarity with recruiting terminology, candidate submissions, job requisitions, and hiring processes.
• Experience supporting recruiters, sales teams, account managers, or other administrative operations.
• Strong multitasking abilities and experience managing high volumes of administrative work.
• Previous experience working independently in a remote environment.
• Candidates located in the Eastern Time Zone are preferred.
• Associate's or bachelor's degree preferred but not required.

EDUCATION

High school diploma or equivalent required.

Associate's or bachelor's degree preferred but not required. Relevant professional experience will also be considered.