Job Description
Job Description
Administrative Assistant Refinery Turnaround
We are seeking Administrative Assistants to support an upcoming refinery project. These positions will provide onsite administrative support. Employees will work from a designated office trailer located inside the refinery.
Available Schedules
All positions will work a 6/12 schedule consisting of six 12-hour shifts per week.
Day Shift
- 5 am to 5 pm.
- Sunday to Friday or Monday to Saturday
Night Shift
- 5 pm to 5 am
- Sunday to Friday or Monday to Saturday
Key Responsibilities
- Assemble and organize permit packets.
- Distribute permit packets to the appropriate personnel.
- Collect completed permit packets and related documentation.
- Maintain accurate and organized records.
- Look up information and enter data into existing Excel spreadsheets.
- Provide general administrative support to turnaround personnel.
- Communicate professionally with employees, contractors, and refinery personnel.
Qualifications
High School Diploma or Equivalent
- Familiarity with Microsoft Office, including Word, Outlook, and Excel.
- Ability to enter information into and retrieve information from existing Excel spreadsheets; creating spreadsheets is not required.
- Strong organizational and interpersonal skills.
- Ability to communicate effectively and work well with a variety of personnel.
- Dependable, detail-oriented, and able to manage paperwork in a fast-paced environment.
- Comfortable working a demanding 6/12 turnaround schedule, including either day or night shifts.
- Willing and able to work onsite inside an active refinery environment.