Office Manager / Receptionist

Published: 6/14/2022

Healthcare

Job Description

This role runs the front desk and day-to-day operations of the office while providing administrative support to the executive team. The ideal candidate is highly organized, personable, and able to juggle competing priorities across office, administrative, and support functions.

Key Responsibilities

Serve as the first point of contact for tenants, vendors, visitors, and callers
Screen and route phone calls, emails, and office visitors
Manage day-to-day office operations, including supplies, vendors, and facilities
Maintain organized digital and physical files for office, financial, and property records
Provide administrative support to executives, including calendar management and meeting scheduling
Coordinate meetings, travel, and scheduling as needed
Perform basic bookkeeping duties, including invoice processing and expense tracking
Assist with transaction and lease documents for accuracy and completeness
Support internal staff and executives with administrative and logistical needs

Qualifications

1–3 years in an office manager, receptionist, or administrative support role
Excellent organization, time management, and attention to detail
Strong written and verbal communication skills
Ability to manage multiple priorities and deadlines simultaneously
Proficiency with Microsoft Office and general office software
Professional, personable demeanor with a customer-service orientation

\nCompany Description

Privately held commercial real estate investment firm that acquires, finances, develops and manages office, retail, multi-family, industrial and mixed-use properties in the Western United States. Fast paced environment with a dynamic team, always working on new and exciting projects.