Program Billing and Accounts Receivable Specialist

Job Description

Job Description

Program Billing & Accounts Receivable Specialist
Highlands Energy Services

Position Summary

The Program Billing & Accounts Receivable Specialist enters completed jobs into program databases, reviews work orders for completeness, and ensures all daily billing is completed accurately and on time. Approximately 90% of this position involves data entry. The role also includes communicating with field staff, maintaining and sharing reports, and tracking payments to ensure Highlands receives payment for all completed work.

Key Responsibilities

• Review work orders and supporting documentation for completeness and accuracy before billing.
• Accurately enter job information and bill completed work in program databases.
• Communicate with field staff to obtain missing information and resolve documentation questions.
• Ensure all jobs ready for billing are billed daily; track outstanding items and follow up until resolved.
• Update and share billing, production, and payment reports.
• Track payments and reconcile amounts received against billed work.
• Investigate billing and payment discrepancies and coordinate corrections or follow-up.
• Maintain organized records of billing submissions, outstanding items, and payment resolutions.

Qualifications

• Strong attention to detail and accuracy with high-volume data entry.
• Ability to manage repetitive tasks while maintaining quality and meeting daily deadlines.
• Clear communication and consistent follow-through.
• Proficiency with spreadsheets and ability to learn program databases.
• Understanding of billing, accounts receivable, and payment reconciliation.
• Billing, data entry, or accounts receivable experience preferred.