Job Description
Job DescriptionWe are looking for an experienced Accounts Payable Clerk to join a team in California in a contract position with the potential to become permanent. This role focuses on overseeing end-to-end payables activities, maintaining accurate financial records, and ensuring payments are processed in line with company policies and internal controls. The position also partners with vendors and internal departments, contributes to month-end close, and supports ongoing improvements to accounts payable operations.
Responsibilities:
• Handle the complete accounts payable cycle, including reviewing invoice support, assigning the correct coding, securing approvals, and entering transactions into the accounting system.
• Coordinate timely month-end accounts payable close activities and help ensure liabilities are recorded accurately across reporting periods.
• Review and process employee expense submissions and corporate card activity in Concur, confirming compliance with policy and proper financial recording.
• Provide support for Concur-related questions, investigate processing issues, and resolve system or user concerns efficiently.
• Prepare payment batches for multiple entities, including check runs and other disbursement methods, while ensuring required reviews and authorizations are completed.
• Submit various payment requests such as bank transfers, wire payments, and checks within established deadlines.
• Assemble accounts payable documentation for audits and other financial reviews as requested.
• Recommend and help implement improvements that increase efficiency, reduce errors, and reinforce internal controls within the payables function.
• Create, update, and maintain accounts payable procedures and workflow documentation to support consistency and compliance.
• Carry out other finance and accounting support duties as needed.• Bachelor’s degree in Accounting, Finance, or a related discipline, or an equivalent combination of education and practical experience.
• At least 3 years of accounts payable experience, with strong exposure to full-cycle invoice and payment processing.
• Working knowledge of internal controls and accounts payable best practices, ideally within a multi-entity environment.
• Experience using Concur for expense management and invoice processing.
• Proficiency with accounting software such as Great Plains and strong Microsoft Excel skills.
• Ability to manage competing priorities, stay organized, and meet deadlines in a fast-paced setting.
• Strong communication and problem-solving skills for working effectively with vendors and cross-functional teams.
• High level of accuracy, attention to detail, and familiarity with nonprofit accounting environments is preferred.