Job Description
Job Description
A growing manufacturing company is looking for a versatile, organized person to help run its day-to-day office operations. This hands-on role spans customer service, quoting, purchasing, QuickBooks, inventory control, HR coordination, and general administrative work. We’re looking for someone who enjoys variety and is willing to pitch in wherever help is needed.
Responsibilities
- Respond to customer inquiries and help prepare, send, and follow up on quotes
- Enter customer orders and provide updates on their status
- Request vendor quotes, place purchase orders, and track deliveries
- Maintain purchasing, inventory, and order records in QuickBooks
- Track materials on hand and help coordinate replenishment
- Process vendor invoices, prepare customer invoices, record payments, and follow up on outstanding balances
- Coordinate hiring paperwork, onboarding, employee records, time-off tracking, and payroll information
- Handle everyday office tasks, including preparing and mailing brochures, organizing supplies, and maintaining files
- Help improve office processes as the company grows
Qualifications
- Experience handling multiple office functions in a small business or busy office
- Experience with QuickBooks, including purchasing, invoicing, and inventory tracking
- Working knowledge of accounts payable and receivable
- Strong attention to detail, organization, and follow-through
- Clear, professional communication with customers, vendors, and coworkers
- Comfort with Microsoft Office, especially Excel and Outlook
- Manufacturing, purchasing, quoting, or HR coordination experience is a plus
This position is a good fit for someone who likes being involved in many parts of a business, can shift priorities, and takes pride in getting both large and small tasks done well. Please submit your résumé and a brief description of your relevant experience.