Job Description
Job DescriptionWe are looking for a Payroll Administrator to join a construction-focused organization in Jurupa Valley, California on a Contract basis. This position will oversee complex payroll operations for a large, multi-state workforce while supporting compliance with certified payroll and prevailing wage requirements. The ideal candidate brings strong attention to detail, sound judgment with confidential information, and the ability to work effectively with employees, unions, contractors, and internal teams.
Responsibilities:
• Manage end-to-end payroll processing for approximately 600 to 700 employees working across multiple states, ensuring accuracy and timely completion each cycle.
• Examine both system-generated and manually submitted time records, resolve discrepancies, and prepare approved hours for payroll processing.
• Compute earnings, statutory deductions, bonuses, union-related payments, and other payroll adjustments in accordance with applicable policies and regulations.
• Administer certified payroll activities and prepare required reports to meet federal, state, and local prevailing wage standards as well as contract obligations.
• Upload payroll compliance records to designated customer or project tracking platforms and confirm all required documentation is submitted correctly.
• Partner with project stakeholders, government entities, labor unions, contractors, subcontractors, and internal departments to address payroll compliance matters and documentation needs.
• Review new project documentation to identify certified payroll obligations, process subcontractor payroll records, and monitor timely submission of supporting materials.
• Transfer time and labor data between timekeeping and payroll systems, enter labor distributions, prepare final pay and check corrections, and assist with year-end payroll tasks.
• Respond to employee questions related to pay, deductions, and paycheck issues while coordinating with Human Resources to maintain accurate employee records.
• Prepare monthly union fringe reporting, maintain organized payroll files, verify mandated reports for completeness, and protect sensitive payroll information at all times.• Demonstrated experience processing full-cycle payroll for a high-volume employee population in a multi-state environment.
• Hands-on knowledge of certified payroll, prevailing wage rules, and union payroll practices, preferably within construction or contractor settings.
• Proficiency with ADP Workforce Now and familiarity with importing, exporting, and reconciling payroll and timekeeping data.
• Strong understanding of payroll calculations, including taxes, deductions, bonuses, labor allocations, and payroll adjustments.
• Ability to interpret compliance requirements and prepare accurate documentation for customers, agencies, contractors, and unions.
• High level of accuracy, organizational skill, and discretion when handling confidential employee and payroll information.
• Effective communication skills with the ability to respond to employee inquiries and collaborate across payroll, HR, and external partners.