Bookkeeper with Quickbooks and ADP payroll experience

Job Description

Job Description

A bookkeeper keeps the company’s day-to-day financial records accurate and up to date. Typical responsibilities:

Core recordkeeping

• Record daily transactions (sales, purchases, receipts, payments) in the accounting system (QuickBooks, Xero, etc.)
• Keep the general ledger and chart of accounts organized
• File and keep supporting documents like invoices, receipts and contracts

Accounts payable

• Enter vendor bills, match them to purchase orders and receiving documents
• Schedule and process payments, and track due dates and early-payment discounts
• Collect W-9s and track 1099 vendors

Reconciliations

• Reconcile bank and credit card accounts every month
• Reconcile balance sheet accounts such as loans, prepaid expenses and clearing accounts

Compliance support

• Track sales tax collected and help with filings
• Keep records audit-ready

For a manufacturer, a bookkeeper often also:

• Tracks inventory transactions (raw materials, work in progress, finished goods)
• Matches POs, receiving reports and vendor invoices (called a “three-way match”)
• Records freight, materials and other cost-of-goods-sold entries
• Payroll with ADP
• Quickbooksonline