Job Description
JOB SUMMARY
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The Bookkeeper will be responsible for performing a variety of accounting functions for AnaSpec and EGTNA NA, including accounts receivable, accounts payable, general ledger activities, reconciliations, invoicing, sales tax reporting, and month-end and quarter-end closing activities. The position will work closely with Sales, Supply Chain, Production, and other departments to resolve accounting and customer-related issues and ensure accurate and timely processing of transactions. The position will also assist with financial reporting and other accounting functions as assigned by Management.
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ESSENTIAL FUNCTIONS
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- Maintain customer accounts and ensure accurate and timely processing of customer transactions.
- Issue customer invoices, credit notes, and debit notes, including corrections as needed.
- Process customer payments received by check, ACH, and credit card.
- Prepare and distribute monthly customer statements.
- Monitor accounts receivable aging and follow up on overdue invoices.
- Communicate with customers regarding payment status, billing inquiries, and account discrepancies.
- Investigate and resolve payment discrepancies, discounts, and other customer account issues.
- Perform credit checks for new customers and assist with customer account setup.
- Collaborate with Sales, Supply Chain, Production, and other departments to resolve customer and accounting issues.
- Process vendor invoices and intercompany invoices and prepare payments by check.
- Prepare and file required sales tax returns.
- Prepare and record journal entries, including accrual and prepaid entries.
- Perform bank reconciliations and reconcile accounts receivable subledger balances to the general ledger.
- Reconcile intercompany accounts and investigate and resolve discrepancies.
- Perform month-end, quarter-end, and year-end closing activities.
- Adjust and review profit margins as needed and assist with the preparation of financial statements.
- Analyze account balances and investigate variances to ensure the accuracy of financial information.
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- Maintain accurate accounting records, including equipment and inventory records.
- Respond to financial inquiries by gathering, analyzing, summarizing, and interpreting financial data.
- Assist with budgets, forecasts, special reports, and other financial analyses as assigned.
- Maintain current knowledge of applicable accounting principles, financial regulations, and accepted accounting practices.
- Cross-train in other accounting functions to provide backup support as needed.
- Support the implementation, compliance, and continuous improvement of the Company's Quality Management System (QMS), including maintaining applicable SOP documentation.
- Perform other duties and responsibilities as assigned by Management.
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REQUIREMENTS
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- 1–3 years of accounting experience.
- Knowledge of SAP.
- High level of attention to detail and accuracy.
- Ability to maintain confidentiality when handling sensitive financial and company information.
- Ability to follow company policies, procedures, and internal controls related to financial transactions
- Flexible, creative, and skilled at problem solving.
- Excellent oral and written communication skills.
- Ability to lift, push, and pull up to 25 pounds.
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Hourly Rate $28-$32