Bilingual (SPANISH) Administrative Assistant
Job Description
Job Description
Compensation: $30 - $35 p/hr (DOE)
Employment type: Full-Time 7:00 am to 3:30 pm
Local contractor is seeking an Office & Accounts Payable Manager who is a team player, driven, outgoing, organized and has excellent attention to detail.
* Exciting Opportunity *Competitive Hourly Compensation * Medical & Dental *401K
Our Administrative Assistance will be a key employee and is important to our success.
Administrative Assistance:
- Assist with office operations, supplies, equipment, and vendor coordination
- Serve as the primary point of contact for employees, clients, and visitors
- Support HR functions including on-boarding, maintaining employee files, and coordinating communications
- Assist with scheduling, payroll support, and time-off tracking
- Ensure compliance with company policies, safety protocols, and state/federal regulations
- Coordinate meetings, company events, and internal communications
- Develop and maintain office procedures to improve efficiency
Accts. Payable / Accts. Receivables:
- Manage accounts payable and accounts receivable
- Prepare and send client invoices and follow up on outstanding balances
- Enter and track vendor and subcontractor invoices
- Maintain accurate payment and billing records
- Assist with bookkeeping and reconciliation of company records
- Prepare and send contracts, change orders, and other project documents
- Review contracts and documents for accuracy before sending
- Maintain organized digital files and project records
- Collect and maintain vendor/subcontractor W-9s, insurance certificates, and other required documentation
- Assist with scheduling, client communications, and project coordination
- Answer phones and emails professionally
- Provide general administrative support to management and the field team
Qualifications/Requirements:
- Previous administrative, bookkeeping, AP/AR, or office management experience preferred
- Highly organized with attention to detail.
- Ability to work independently/ multi-task.
- Team Player
- Strong interpersonal and communication skills, with the ability to interact professionally at all levels.
- Proficiency in Microsoft Office, Quickbooks, Excel and Dropbox.
- Self-starter with an excellent work ethic and good under pressure.
- Bilingual in Spanish is a plus.
- Willing to learn.
- Excellent attitude is a top-quality we are in search of.
- At least 5 years of experience.
- Ability to thrive in a dynamic environment and manage competing priorities
Compensation & Benefits
- Salary Range: $30 - $35 / hr. (DOE)
- Medical, Dental, and Vision Insurance
- Paid Time Off & Holidays
- 401(k) with Company Match
- Professional development opportunities
- Supportive and collaborative work environment
\nCompany Description
Local general contractor is seeking an Administrative Assistant who is driven, outgoing, organized, can multitask and has excellent attention to detail.
We pride ourselves in our customer services and always offering the the best possible quality in our services in the industry.
Company Description
Local general contractor is seeking an Administrative Assistant who is driven, outgoing, organized, can multitask and has excellent attention to detail.\n\nWe pride ourselves in our customer services and always offering the the best possible quality in our services in the industry.